Reports To: Accounting Manager
Summary: The Order Entry/Accounts Receivable Administrator is directly responsible for producing the sales orders which drive the production process, logistics demands, and invoicing. Communication with the Sales team and the Production Scheduler is required for the verification of information and to facilitate efficient production. Other duties include receiving payment from customers and keeping relevant records. This position involves diplomatic interaction with internal and external customers to facilitate accurate order entry and billing information and support the Accounting team in month end reconciliations.
Core Competencies
- Customer Focus
- Communication
- Team Work
- Detail Orientation
- Problem Solving
- Accountability and Dependability
- Ethics and Integrity
Job Duties
- Verification of information and entry of data into database (including revisions, rework orders).
- Processing orders submitted by salespeople.
- Post and reconcile cash receipts to general ledgers.
- Review credit balances, refunds, and adjustments,and apply adjustments and/or corrections to billing records.
- Reconciling USD and CDN bank records.
- Report discrepancies to department manager.
- Ensure the strict confidentiality and privacy of financial records.
- Adhere to company policies, procedures and safety regulations.
- Perform other duties as assigned.
Requirements
- High School Diploma or GED required.
- Post-Secondary Diploma in Business Admin or relevant experience preferred.
- Attention to detail and a high degree of accuracy.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, troubleshooting, prioritization, and execution skills.
- Ability to conceptualize the production process and understand how changes to an order will affect production.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing.
- Strong problem identification and problem solving skills. Knowledge of AS/400 software and bills of materials are an asset.
Communication
- Sales
- Customers
- Drafting
- Production
- Logistics
Working Conditions
- Manual dexterity required to use desktop computer and peripherals.
- Fast paced work environment
- Overtime as required.
