About the Role
Metaprise is seeking an experienced Business Assistant in China to enhance efficiency, facilitate cross-functional collaboration, and support the executive team in expanding the company’s impact. This role will work closely with executives in China and the U.S., managing complex schedules, coordinating key meetings and events, and acting as a trusted liaison for internal and external stakeholders. Occasional travel may be required to support critical company initiatives and activities.
Impact You Will Make
- Manage and optimize executive calendars, including multi-time-zone meetings, ensuring alignment with business priorities and proactively preventing conflicts.
- Arrange domestic and international travel and accommodations for executives and teams, ensuring compliance with company policies and budgets.
- Organize and coordinate cross-border team activities, offsite events, and key meetings to ensure smooth execution.
- Take meeting minutes and organize internal communication materials, ensuring information is accurate and delivered in a timely manner.
- Serve as the primary point of contact between executives and internal/external stakeholders, providing high-quality support and service.
- Assist executives with daily operational tasks, demonstrating flexibility and a strong team-oriented mindset.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Occasionally travel internationally to support executive business activities and team-building events.
What We’re Looking For
- 3+ years of experience as an administrative assistant or business assistant, preferably in a global technology, software, or internet company.
- Proficiency in Gmail and Google Calendar, with experience managing multiple executives’ schedules across time zones.
- Excellent organizational, time management, and prioritization skills, capable of handling multiple tasks simultaneously.
- Strong communication and interpersonal skills, able to effectively collaborate with executives and their assistants.
- Experience arranging travel, booking hotels, and organizing team events, including vendor coordination and budget management.
- High level of discretion and professionalism in handling sensitive information.
- Proactive, solution-oriented, and able to adapt to changing priorities.
- Willingness to work flexibly across time zones to support collaboration between China and U.S. teams.
What We Offer
- Working Hours: 9:00 AM – 6:00 PM, Monday to Friday, with weekends off and national holidays.
- Benefits: Social insurance and housing fund upon onboarding, first-tier medical coverage, commuting allowance, meal allowance, housing allowance, and additional commercial insurance for outstanding internal talent.
- Employee Care: Regular domestic and international team-building activities, employee birthday celebrations, holiday gift packages, paid sick leave, and 5 days of annual leave upon joining.
- Career Path: Business Assistant-Senior Business Assistant-EA to CEO
- Promotion Mechanism: Monthly/quarterly promotion assessments with a transparent and clear development path.
About Metaprise
Metaprise is building the world’s first Financial Operating System — an AI Agent–powered platform designed to automate Accounts Receivable (AR), Accounts Payable (AP), Contract Management, SmartFlow automation, and Cash Management for enterprise finance teams.
We help organizations close operational gaps, gain full control over data and cash flows, and ultimately create an intelligent business neural network, enabling more efficient and smarter business decisions.
