Purchasing Specialist

About Us:

• If you’re looking for an opportunity to transform the lives of poor and homeless men, women, and children in your community, we may have a job for you.
• Since 1972, Metropolitan Ministries has been providing life-changing solutions for those who are homeless and at risk of becoming homeless in Tampa Bay.
• We are a grassroots, donor, and volunteer-fueled community nonprofit. At Metropolitan Ministries, we serve families in Hillsborough, Pinellas, Pasco, Polk and Hernando counties with compassion, practical help, and a willingness to make a huge difference.

What we offer: 

· Salary: $21.00 - $23.00   

· Group health, vision, and dental coverage at affordable rates, along with family coverage if you choose to purchase it.

· Preventative care is 100% covered (free) on all plans.

· PTO is offered to full-time and part-time employees.

· 11 days of PTO and 10 paid holidays annually.

· Option to participate in the 401K plan with employer match.

· $15,000 in employee Life Insurance paid for by Metropolitan Ministries.

· Employee Assistance Program

· Option to participate in supplemental group insurance plans at affordable rates.

· Tuition reimbursement program

· Training and career development.

· Discounted membership at the YMCA.

Job Functions:

This position will perform a wide range of administrative and accounting support tasks and is responsible for managing purchasing requests for the organization.

Essential Responsibilities:

1. Process purchase orders, organize and confirm delivery of goods. Receive and review vendor packing slips as applicable.
2. Manage purchasing queue and process requests in SAP Concur within 48 hours of approval.
3. Review requests for proper coding and that all proper documentation is attached.
4. Coordinate with vendors and logistics team for the delivery of goods.
5. Verify delivery of goods. Receive and review vendor packing slips.
6. Resolve any purchasing and delivery discrepancies. Request replacement products or refunds as needed.
7. Work with accounts payable staff to resolve invoice discrepancies.
8. Responsible for reconciling purchasing card statement and submitting documentation to the Senior Accountant weekly.
9. Process blanket PO’s for the organization contracts, leases, utilities, etc.
10. Confirm with vendor that orders have been processed within 24 hours of releasing the PO.
11. Monitor purchasing email and respond to messages within 24 hours.
12. Support purchasing policy and assist staff as needed.
13. Provide organizational support to the Finance and Accounting department as needed.
14. Support the Holiday Center Operation as directed.
15. Meet personal goals and actively contribute to the achievement of team and organizational targets/goals as stated on the KPI and in the annual plan.
16. Support the Finance Team in any other tasks as assigned.