Non-Profit Event Coordinator

Event Coordinator Job Purpose

Oversee all aspects of event planning and management, including internal and external events, with experience planning exhibitions and business-to-business events.

Event Coordinator Job Duties

• Creating event proposals which fit client requirements and presenting proposals by deadline
• Maintaining a working relationship with vendors and venues
• Planning event aspects, such as venue, seating, dining, and guest list
• Delegating event planning tasks to other staff members where necessary
• Demonstrating to clients strong knowledge of venues and vendor offerings and taking clients on tours of venue possibilities
• Coordinating event entertainment, including music, performers, and guest speakers
• Staying under budget while planning event specifications
• Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
• Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors
• Communicating with marketing team to create effective advertisements for each event, and when necessary crafting marketing materials such as print and Internet advertisements for individual events
• Anticipating and planning for different scenarios
• Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities
• Planning multiple events at once

Event Coordinator Skills and Qualifications

Organization, Event Planning Experience, Team Management Experience, Time-Management, Sales, Knowledge of Common Reservation Software, Attention to Detail, Team-Oriented, Strong Written and Verbal Communication, Strong Client-Facing Skills, Marketing Knowledge or Previous Experience, Vendor and Entertainment Research, Initiative, Enthusiasm, Flexibility, Degree in Event Planning or Marketing Preferred

All your information will be kept confidential according to EEO guidelines.