Estimator

Communication
Internal Communication
• Manager – Commercial, VP & Other Key Management team of Shipyard
• All Milaha Shipyard Employees
• Business Development & Key Accounts Team
• Milaha Corporate functions
Purpose
• Submit quotations / invoices for approval. To ensure and monitor that the shipyard strategies are being implemented effectively and accurately
• Coordinate for issues relating to all kinds of resource plans for cost estimation of jobs.
• Coordinate with the Business Development team to meet the customer expectation
External Communication
• Suppliers & subcontractors
• Shipyard regulatory bodies
• Client representatives
Purpose
• To ensure compliance of services received with the job requirements & Milaha's standards
• To ensure compliance with Shipyard's rules and regulations
• To maintain good working relationship with Client representatives

Occupational Health & Safety and Environment
Accountability
•Are accountable for their acts and omissions.
Responsibility
•To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.
Authority
•To stop work if they think the work is unsafe.

Responsibilities

Roles and Responsibilities
• Review the RFQ / Tender documents and clarify with the client if any technical or commercial queries.
• Circulate the relevant portion of the RFQ’s to the respective departments and corporate functions for getting their inputs / queries / feedback.
• Co-ordinate with other departments within the organization for collecting the resource resource plans/requirements for preparing the cost estimates.
• Seek cost / estimate for materials and specialist / subcontractor's jobs
• Perform estimating tasks as assigned, ensuring that the estimating services provided would enhance the company's image as being a full service provider and competitively priced contractor
• Prepare Tenders, Proposals (Technical & Commercial) & Cost estimates for O&G, EPC, Offshore, Onshore, Shutdown, manpower supply or other fabrication projects.
• Co-ordinate with legal, insurance, tax, CFT & other applicable corporate functions for getting their inputs which are relevant for the tenders.
• Review, inspect, clarify, interpret and develop detailed scope of work for every project / job enquired by the client
• Prepare Cost Estimates / Commercial Proposals / Tenders based on client's specifications. Prepare the technical & commercial tenders and forward to Manager – Commercial or Higher management for review.
• Upon approval from the Management, submit the Commercial / Technical Proposal or Tenders via Business Development team to the Client.
• Prepare the both Technical & Commercial Tender Clarifications receiving from Client by coordinating with the relevant departments or corporate functions.
• Coordinate with the Business development team to meet the customer expectation and support Business Development team by attending the Client meetings and understand the actual requirements of Client.
• Monitor the client approved job progress against the estimated time frame and budgeted cost. 
• Visit work site for work follow up and preparation of additional quotations or Variation Orders or Invoicing as and when required.
• Prepare and submit daily Cost update to client & Shipyard Management for major projects;
• Prepare draft invoice with details pertaining to quoted prices, actual booked cost, cost incurred and forward to Manager – Commercial for approval.
• Discuss the draft invoice with the Customer representative and get the relevant approvals.
• Perform the negotiation with the Customers and inform the output to the management for taking decisions.
• Finalize the invoices along with owner representatives prior projects completion and sign off the memo of settlement.
• Submit the Invoices to the client representative or Client's Finance Department for the payments.
• Perform any other duties assigned by Manager–Commercial and VP-Shipyard.
• Update & maintain the Departmental Registers such as Quotation Register, Invoice Register, Project/WO register, contracts register etc.
• Maintain the files & documents in soft copy and Hard copy as applicable.
• Attend the relevant meetings & events as per the guidance from management 

Qualifications

Education & Professional Qualification:
•Bachelor Degree in Engineering, Preferably in Mechanical or Electrical engineering
Professional Experience:
•Minimum 3-5 years of similar experience in estimation & invoicing in a reputed fabrication yards and / or Ship building yard.
Geographic Experience:
•Middle East experience is preferred.
Computer and Language Skills:
•Proficiency in MS Excel & other MS office applications, Oracle, SAP and web applications
Market / Industry /Functional Knowledge:
Strong knowledge of Estimation and Invoicing practices and techniques. Research skills and analytical thinking. Strong knowledge in Ship Repair activities.