Are you an experienced administrator who enjoys being at the centre of a busy professional office?
We are looking for an organised and proactive Administrator to support our Partners, Directors, Senior Managers and wider team in our Heathrow office. This is a varied position combining secretarial support, client administration and day-to-day office coordination.
The role is fully office-based, five days per week, so it would particularly suit someone who lives locally or within a comfortable daily commute of Heathrow.
Please note that while the role is being advertised externally as Administrator, Heathrow, the successful candidate’s official internal job title will be Secretary.
- Providing secretarial and administrative support to Partners, Directors, Senior Managers and the wider Heathrow team
- Managing diaries, arranging meetings and preparing meeting rooms and refreshments
- Preparing and formatting letters, reports, proposals, presentations and meeting minutes
- Supporting client onboarding and anti-money laundering procedures, including engagement letters, client set-up forms and related documentation
- Maintaining accurate client records, contact details and filing systems
- Supporting the administration of client accounts and tax returns, with training provided on the relevant systems
- Processing invoices, expenses and other routine financial administration
- Coordinating travel, accommodation, couriers, post and banking where required
- Providing reception cover as part of the office rota and welcoming clients and visitors
- Assisting with client meetings, office events and social activities
- Helping with the smooth day-to-day running of the Heathrow office, including ordering supplies and maintaining office records
- Previous experience in an administrative, secretarial, team support or personal assistant role
- Experience gained within a professional services, accountancy, legal, financial services or similarly structured corporate environment
- Strong Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint
- Experience preparing and formatting professional documents, reports and spreadsheets
- Excellent written and verbal communication skills
- Strong organisational skills, with the ability to manage competing priorities
- High attention to detail and a discreet approach to confidential information
- A proactive, flexible and dependable working style
- Confidence working independently while contributing to a close-knit office team
- A professional and welcoming approach when dealing with clients, visitors and colleagues
- The ability to attend the Heathrow office five days per week
This is a great opportunity to become a valued member of a friendly and established office, working closely with colleagues at different levels of the business. You will have a varied workload, regular contact with clients and the opportunity to take ownership of activities that help the team and office operate effectively.
- Salary: Transparent pay framework & promotion opportunities to recognise your contributions and performance.
- Generous Annual Leave: Enjoy 25 days plus three days off at Christmas.
- Comprehensive Wellbeing Support: Private Health Insurance, Access to Digicare+, Employee Assistance Programme, and more!
- Inclusive Employer: Be part of a diverse team with equity, inclusion, and flexibility at the core
