Reporting to the Head of Facilities, this fast-paced, varied role involves managing office fit-outs, relocations, and ongoing facilities operations, ensuring compliance with health & safety regulations and supporting the business continuity strategy.
Duties will include but are not limited to:
- Manage end-to-end office relocation, expansion, and fit-out projects globally
- Source and secure new office locations (leased and serviced), including lease coordination
- Lead internal project teams (IT, Legal, HR, Finance) and liaise with suppliers and local admin teams
- Conduct international site visits (3 per project), including pre-fit out, fit-out supervision, and final snagging
- Ensure global health & safety compliance, including fire safety and first aid procedures
- Oversee security systems, access control, PPM schedules, and maintenance contracts
- Support London office operations: reception cover, utilities, carbon reporting, and business continuity plans
- Assist in procurement, budget preparation, and vendor negotiations for facilities services
- Coordinate ISO premises audits, GDPR compliance (CCTV), and maintain risk assessments and legal registers
- Provide ad-hoc support to the wider facilities team both in HQ and globally
- Proven experience as a properties / facilities manager is essential
- Strong experience delivering office refurbishments, fit-outs and relocations from planning to completion.
- Proven project management experience, managing multiple projects simultaneously.
- Experience managing budgets, procurement and supplier negotiations.
- Highly organised with excellent planning and prioritisation skills.
- Excellent communication skills with the confidence to manage contractors, landlords, suppliers and key stakeholders.
- Strong understanding of Health & Safety requirements.
- Experience managing planned and reactive maintenance.
- Proactive problem solver with the ability to work independently and use initiative.
- Friendly, resilient and adaptable, with a collaborative approach.
- Highly motivated with a strong sense of ownership and urgency.
- Flexible to work outside normal business hours when required.
- Willing to travel regularly to international ACS offices.
- 22days annual leave (increasing to 25 after 1years service & with length of service)
- Free breakfast and lunch in our onsite canteen “The Hangar”
- Free onsite gym – including classes
- Free onsite parking
- Continued professional development
- Life insurance
- Private healthcare and pension
- 2x “Giving Back” charitable days per year
- Cycle to work scheme
DIVERSITY & INCLUSION
Here at ACS we're passionate about bringing people together to create a truly inclusive environment that promotes and values diversity, across our global network of offices.
