Payroll Administration
- Process monthly payrolls accurately and on time, ensuring all UK payroll data is complete, authorised and compliant with internal procedures and statutory requirements.
- Administer UK payroll changes including new starters, leavers, salary changes, overtime, shift payments, holiday payments, bonuses, expenses, Benefits in Kind and other payments or deductions.
- Assist the payroll provider in processing statutory and occupational payments, including sick pay, maternity, paternity and other relevant statutory payments.
- Apply court orders, attachment of earnings, pension deductions, salary sacrifice arrangements and other third-party instructions accurately.
- Review payroll input and output reports, raise queries with authorised contacts and ensure payroll information is accurate before approval.
- Notify approved contacts when payroll output is ready for review and support the approval process in line with agreed deadlines.
- Maintain accurate payroll records and file monthly electronic payroll reports and processing data in accordance with data retention and audit requirements.
- Administer pension processes, including auto-enrolment, opt-outs, opt-downs, scheme leavers, salary sacrifice applications and uploads to pension provider systems.
- Provide payroll data to authorised contacts to support pension reporting, audit requests and other business reporting requirements.
- Work collaboratively with Finance, HR and other stakeholders across the Group to resolve payroll queries and support analysis of payroll data.
HR Systems Administration
- Support the day-to-day administration, maintenance and accuracy of HR systems, including HCM, payroll and associated records.
- Maintain confidentiality when accessing and handling employee and payroll data, ensuring information is managed in line with data protection requirements.
- Manage system access, permissions and user set-up, ensuring appropriate controls are in place for end users.
- Provide technical support and guidance to end users, responding to queries and helping colleagues use HR systems effectively.
- Manage HR system queries and service requests through emails and face to face.
- Support system testing, maintenance, development and enhancements, ensuring changes are implemented effectively and communicated where required.
- Create, publish and review HR and payroll reports, including data governance, goals and appraisals, salary upload, absence and end-of-year reporting.
- Monitor query trends and system data to identify opportunities for additional training, process improvement or system enhancements.
- Undertake any other reasonable duties within the scope of the role as requested by management.
Preferred Skill & Experience
- Working within a manufacturing or multi-site organisation.
- Working with a payroll bureau or outsourced payroll service provider / In-house experience
- Using HRIS, Infor HCM or similar HR/payroll systems.
- Experience of system administration, user access management, reporting or data governance activities.
- Supporting system changes, process improvements or project delivery.
Essential Skill & Experience
- Processing payroll from start to finish in a deadline-driven environment.
- Handling payroll changes, statutory payments, deductions and pension administration.
- Maintaining accurate employee, payroll or HR system records.
- Responding to payroll or HR system queries from colleagues, managers or authorised contacts.
- Working with confidential information and applying appropriate data protection standards.
Preferred Qualifications
- CIPP qualification or working towards a payroll qualification.
- Training or certification in HR system administration, reporting or data management.
Essential Qualifications
- GCSE Grade C/4 or equivalent in English and Mathematics.
- Recognised payroll qualification or equivalent payroll experience.
- Competent user of Microsoft Excel and other Microsoft Office applications.
