Sample Receiver

Basic Purpose:   What is the overall function of the job?  

• Support Sample Archiving and Warehouse responsibilities

• Maintain accurate sample tracking, long-term storage, and compliant disposal across all post-testing stages. Collect tested samples from high-risk, low-risk, and ambient lab areas, log locations using barcode scanning, and store them in designated temperature-controlled environments (ambient, fridge, freezer). Monitor product-specific retention timelines ranging from 4 days to 5 weeks, and safely execute timely sample disposal. 

• Manage supply chain operations by conducting inventory counts, ordering, receiving stock, picking/packing supplies, and preparing outbound shipments with generated waybills. Process client return materials by thoroughly cleaning, sorting, and prepping coolers and ice packs for reshipment. Timely respond to internal sample retrieval requests, perform daily equipment sanitization, and provide operational support to sample inspection and lab teams as needed.

Key Accountability/Responsibilities:   What specifically is this job expected to accomplish?  

• Inventory and Stock Management:

• Sample and Supply Logistics:

• Quality, Compliance, and Sanitation:

• Team Operations and Collaboration:

Department-Specific Competencies: What responsibilities and processes are expected to be mastered during the candidates term in the role?

• Within 3 Months, proficient in:

  • Sample Archiving Storage and Disposal: 

    • Barcode scanning, LIMS/spreadsheet entry, bin placement across temperature zones (Ambient, Fridge, Freezer), and sample retrieval.

    • Management of product-specific retention timelines and safe disposal procedures for all sample matrices.

  • Warehouse & Supply Handling: 

    • Safe physical handling and transport of heavy sample bins (up to 40 lbs); cleaning, sanitizing, sorting, and prepping returned coolers and ice packs.

  • Order Fulfillment: 

    • Sort, pick, pack, and shipping tasks for client supply orders, including waybill generation, cooler and ice pack returns.

• Within 6 Months (Full Reliability Required):

  • End-to-End Inventory & Logistics: 

    • Conducting routine inventory counts, supply ordering, receiving, unpacking, department distribution, and coordinating daily opening/closing warehouse duties (cardboard sorting, cooler management).

  • Cross-Functional Lab Support: 

    • Seamless coordination with Sample Receiving teams to manage daily workflow overflow.

    • Proficiency in LIMS project creation, manual sample login, WebOrder/EDI, Shelf Life/Stability. Other sample receiving/login workflows (eg. opening, closing).