Administrative Associate, Grassroots Justice Network

About the Grassroots Justice Network

The Grassroots Justice Network is a global community of over 21,100 members from 175 countries convened by Namati. We are justice defenders, activists and organizers, educators, public servants, students, and people with a passion for justice. We tackle a wide range of justice issues, from gender equality to land rights, housing discrimination, statelessness, pretrial detention, and much more. We live and work in solidarity with communities facing injustice. The Grassroots Justice Network brings justice defenders together to connect, learn, and act. We make grassroots justice a reality by putting the power of law in the hands of people. While we come from different places, we are united by a common approach – a process known as legal empowerment. Through this process, we help communities to know, use, and shape the law, so that the people most impacted by injustice can exercise their rights and take part in decisions that affect their lives.

This year, our globally distributed team launched the Grassroots Justice Network Academy to equip grassroots justice defenders with field-tested legal empowerment tools, deepening the impact of 1,000 organizations and 75,000 grassroots justice defenders across 100 countries.

About the Position

The Administrative Associate, Grassroots Justice Network will provide executive assistance and comprehensive administrative, logistics, and procurement support to the Network’s Managing Director, Abigail (Abby) Moy, as well as the broader Network team.

The Administrative Associate will be responsible for the following:

Executive Assistance – 50%

• Manage Abby’s calendar, including scheduling and coordinating internal and external meetings.
• Coordinate regional and international travel arrangements, including flights, accommodation, ground transportation, visas, and related logistics.
• Prepare and process Abby’s work-related expenses, including expense reports and supporting documentation.
• Support meeting preparation, including scheduling, gathering materials, and coordinating with participants as needed.
• Track key administrative follow-ups related to Abby’s meetings, travel, and external engagements.
• Support other day-to-day administrative needs related to Abby’s role and priorities.
• Support the Deputy Director, Michael Otto, with related tasks on an as-needed basis.

Network Administration, Logistics & Procurement Support – 50%

• Coordinate regional and international team travel arrangements for GJN and Academy activities, including flights, accommodation, ground transportation, visas, and related logistics.
• Support logistical arrangements for in-person meetings, workshops, convenings, learning activities, and other Network events.
• Support procurement and contracting processes across the GJN, including collecting quotations or proposals, coordinating vendor communications, maintaining documentation, and supporting contracting follow-up.
• Process routine payments for consultants, vendors, participants, and other service providers, in coordination with Namati’s Finance Team.
• Maintain operational trackers for payments, contracts, travel, procurement, and other administrative processes.
• Follow up with vendors, consultants, team members, and internal Namati teams on outstanding documentation, approvals, payments, and deadlines.
• Maintain organized records and documentation related to procurement, payments, travel, contracts, and events.
• Support expense tracking and reconciliation for GJN activities and budgets.
• Flag delays, missing information, or issues requiring escalation.
• Pitch in to help with other Network and Academy projects and activities as your capacity allows, including administrative and logistical support.

Here’s what you might have tackled this month –

• Coordinated with Abby to untangle the week after an essential meeting needed to be rescheduled, sorting out the cascade of reschedulings impacting several Namati staff. Your familiarity with the organization, and the needs of each department, allowed you to find new meetup times with minimal stress or back-and-forth.
• Tracked down missing receipts from Abby’s recent trip to the Philippines and submitted the relevant expenditure forms to the finance team.
• Documented various next steps Abby committed to at the recent Grassroots Justice Network team meeting, and scheduled time on her calendar to complete them.
• Coordinated with Namati’s finance team to purchase several staff flights for a Grassroots Justice Network member convening, ensuring visas were confirmed in advance of purchasing tickets.
• Renamed several existing files to ensure naming accuracy and consistency across documents of similar purpose and reorganized them in a shared drive, with an eye toward usability.

About You 

Fluency in Spanish and English: You can communicate fluently, and are able to participate in meetings and write communications, in both Spanish and English.

Track record of excellence: You have demonstrable experience (at least two years) of administrative or operational support to senior leader(s) and/or programs. You epitomize reliability, and you’ve always been recognized as the person whom others trust to get the job done quickly and accurately. You genuinely enjoy behind-the-scenes work because you know the value it brings to the success of any team.

Exceptionally organized and attentive to detail: You are detail-oriented by nature and take pleasure in letting no ball drop as you deftly juggle multiple projects. As a matter of practice, you proactively check and double check your work to ensure it’s free of errors.

Resourceful problem-solving skills: You know how to find answers and can figure out how to solve problems when they arise. You possess the personal initiative needed to improve processes without prompting. You feel comfortable working independently.

Collaborative and service-oriented: You greet everyone you encounter with a collaborative spirit, kindness, and empathy. You are known as a team-player who brings an “all hands on deck” mindset to all projects -- you’re happy to contribute however you can to advance Namati’s mission.

Growth oriented: You’re always seeking to better yourself and your work, and you will push yourself to the peak of performance to help fulfill our mission. In service of that growth, you welcome and delight in feedback from supervisors, peers, and anyone else.

Location 

This position is open to candidates in Mexico. Please note that you must be a Mexican citizen to be considered for the position.

The successful candidate will be expected to occasionally work non-standard hours to accommodate the various time zones represented in the Grassroots Justice Network team. This role may involve some occasional regional or international travel.

Salary and Benefits

Namati's staff position bands range from 1 (entry level / assistant) to 8 (Director). This position is at band 3. We base our compensation on the markets where our staff operate. The offer range for this position is 310,000 - 355,000 MXN pesos. Throughout the hiring process we will seek to understand your specific skills, experience, and abilities as they will fit into our team and our job levels. We will finalize pay and responsibilities based on the qualifications and experience of the person joining.

Namati utilizes an employer of record which acts as the legal employer in Mexico. In addition to the base salary stated in the job description, employees in Mexico also receive the following based on legal requirements in Mexico:

• Christmas bonus
• Vacation premium in accordance with Mexican labor legislation
• Teleworking subsidy
• 12 days of sick leave per year; 3 days of bereavement leave per year
• 12 days of vacation in accordance with Mexican labor laws during the first year of service
• Employees also have the option to enroll in a supplemental health insurance plan provided through the employer of record. Namati pays the insurance premium.

To Apply

Please complete our online application form and submit your CV in English. Applications that are not submitted in English will not be reviewed. Applications are due by EOD Monday, November 30; no applications will be accepted after this date. Application review will begin at the conclusion of the application window. 

No phone calls, please. Namati is an Equal Opportunity Employer.