Position
The Senior Accountant will report to the Senior Controller and will be a member of the Operations Team. The position will be based out of NCYL’s Oakland office and will manage restricted grant/fund accounting, cost allocations, and grant budgeting and reporting, taking higher-level transaction work off the Senior Controller’s plate, while providing excellent customer service to staff and vendors across the country. This position will also help staff the Oakland office and provide limited IT support during in-person staff meetings.
This is a confidential position with regular access to sensitive financial, payroll, and personnel information; the successful candidate must exercise sound judgment and maintain the highest level of discretion and confidentiality. The ideal candidate has significant experience in nonprofit accounting, restricted grant/fund accounting, and financial reporting for funders, and thrives in a mission-driven, collaborative environment.
Essential Functions
Grant Budgeting & Tracking
- Draft grant budgets, budget modifications, and multi-year spend-down projections; draft funder-ready financial reports, including financial status reports and budget-to-actual analyses
- Monitor spending against grant budgets throughout the year, proactively flagging variances and funding gaps to the Senior Controller and program staff
- Track and manage restricted and unrestricted grant funds, ensuring revenue recognition, expense allocation, and net asset classification comply with GAAP and individual funder requirements
- Own the organization’s cost allocation methodology; monitor how staff time and shared expenses are charged across grants, programs, and departments, and update allocations as funding and staffing change.
General Accounting
- Process payroll reports; maintain and reconcile staff salary and time allocations across funding sources; prepare and review journal entries, including higher-complexity entries such as accruals, deferred revenue, and grant revenue recognition
- Reconcile monthly bank statements, maintain general ledger account schedules, and review transaction-level accounting work for accuracy before it is posted.
- Work with confidential organizational data to create reports and support key organizational processes.
Accounts Payable & Vendor Management
- All accounts payable functions including processing bills and payments using Yooz (automated invoice processing) software
- Collect W-9, certificates of insurance, and ACH information for vendors
- Process annual 1099s
- Process monthly credit card statements and collect reports from staff
- Track insurance requirements and nonprofit status of consultants and sub-grantees
- Maintain electronic accounting records and contract files, monitor and track contract renewals
Accounts Receivable
- Track and prepare monthly and quarterly invoices, including necessary backup documentation
- Work closely with development staff to reconcile contributions and ensure accurate donor records
Office Support
- Ensure the mail is processed and the office environment is well-maintained and adequately stocked with necessary supplies
- Provide basic technical support during in-office meetings with the support of an outside managed service provide
- Perform other duties as requested from time to time by the Senior Controller
Audit Support
- Prepare documentation and support materials for annual audits and 990 filings
