The Staff Accountant is a key member of the Finance team responsible for supporting the organization's accounting operations through general ledger maintenance, financial analysis, account reconciliations, payroll support, financial data entry, and other accounting functions. This position works collaboratively with the Finance Director, Payroll Manager, and other Finance team members to ensure accurate financial records, timely reporting, and compliance with accounting standards, grant requirements, and organizational policies.
This is a full-time, hybrid role with a requirement to work in the office two days per week.
Compensation: This role offers an annual salary range of $68,000–$72,000, with final compensation determined by experience, skills, and alignment with our salary structure.
Essential Responsibilities & Duties
- Prepare and maintain general ledger transactions and supporting documentation in accordance with established accounting policies and procedures.
- Assist with year-end audit preparation by maintaining accurate records and providing supporting documentation to auditors.
- Prepare monthly grant billings reports and supporting documentation for review by the Finance Director, ensuring compliance with grant requirements and organizational procedures.
- Prepare and process approved federal grant drawdown requests through applicable federal payment systems, maintaining accurate supporting documentation and recording related accounting entries in accordance with federal regulations and organizational procedures.
- Prepare accounts receivable entries related to grants, contracts, and other revenue sources while ensuring all supporting documentation is accurate and complete.
- Process vendor invoices and employee expense reimbursement requests and prepare accounts payable transactions for review and approval in accordance with established procedures.
- Prepare vendor payment requests through approved payment methods, including ACH and accounting system payment processing, following established approval workflows.
- Serve as the expense and accounts payable subject matter resource, training and providing support to all new and current employees on various matters related to system for processing invoices.
- Prepare internal monthly credit card statements for team members, track and follow up for timely remittance of transaction documentation.
- Provide support to the Payroll Manager and Finance Director as it relates to bi-weekly payroll processing, including detail review and upload of general ledger report from payroll company.
- Assist with monthly close by reconciling various balance sheet accounts to the trial balance to ensure that balances are accurate and that transactions are reported in accordance with accounting standards and government regulations. Research and resolve questions that arise during month end review and financial statement preparation. Work with others in the Finance team to ensure accurate and timely monthly close process.
- Prepare monthly shared cost allocations to grants, ensuring compliance with regulations and department procedures.
- Collaborate with the other departmental employees to support overall department goals and objectives.
- Respond to inquiries from the Chief Financial Officer, Finance Director and all other agency management regarding results and special reporting requests.
- Identify opportunities for process improvements and support the implementation of approved accounting procedures and system enhancements.
- Other duties as assigned.
