Research Assistant/Associate (O&G)

Job Description

We are seeking for a motivated, organised, and detail-oriented Research Assistant/ Research Associate to support clinical and translational research projects of the Department of Obstetrics & Gynaecology, NUS Medicine.

This role is primarily focused on clinical research coordination, research administration, ethics and regulatory submissions, data management, study documentation, manuscript support, and coordination with clinical and research teams. This is not a laboratory-based role.

The Research Assistant/Associate will assist in the management of research projects related to women’s health, maternal-fetal medicine, high-risk pregnancy, prenatal diagnosis, fetal genetics, and other clinical research areas within Obstetrics & Gynaecology. The candidate will work closely with the Principal Investigator, clinicians, research staff, administrative teams, collaborators, and relevant institutional offices to ensure that research activities are carried out smoothly, ethically, and in compliance with institutional requirements.

Key Responsibilities

The Research Associate will be responsible for supporting the Principal Investigator and research team in the following areas:

• Assist the Principal Investigator in the overall coordination and administration of clinical research projects.
• Support the planning, implementation, and monitoring of research activities and study timelines.
• Prepare, submit, and track ethics applications, amendments, renewals, and other regulatory documents.
• Maintain accurate study documentation, including study files, approvals, correspondence, meeting notes, and reports.
• Coordinate with clinical teams, research coordinators, collaborators, and administrative offices to support study operations.
• Assist with patient-facing or clinical research activities where required, including coordination of recruitment, consent documentation, follow-up scheduling, and data collection.
• Ensure that research data and records are maintained accurately, securely, and in accordance with institutional and regulatory requirements.
• Assist with data entry, data cleaning, data tracking, and preparation of research summaries.
• Support preparation of reports, presentation slides, abstracts, posters, and research updates.
• Assist with manuscript preparation, literature searches, reference management, formatting, and submission to journals.
• Help coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Liaise with internal and external stakeholders, including collaborators, institutional offices, funding bodies, and study teams.
• Assist with grant-related administrative work, including preparation of supporting documents, progress reports, and budget-related tracking where required.
• Maintain quality standards to support the integrity, accuracy, and completeness of research data and study documentation.
• Support other research-related and administrative duties as assigned by the Principal Investigator.

Qualifications

• Bachelor’s degree in Life Sciences, Biomedical Sciences, Nursing, Public Health, Psychology, Healthcare Administration, or a related field.

• Master’s degree in a clinical or healthcare-related discipline will be an advantage.

• Prior experience in clinical research, research administration, healthcare, or academic administration will be advantageous.
• Experience working in a clinical or hospital setting will be an added advantage.
• Familiarity with ethics submissions, regulatory documentation, clinical study coordination, or research governance will be useful.
• Candidates with strong administrative experience and an interest in clinical research are encouraged to apply.

Skills and Competencies

• Excellent administrative, organisational, and coordination skills.
• Strong command of written and spoken English.
• Good communication and interpersonal skills.
• Ability to work with clinicians, researchers, administrative staff, and external collaborators.
• Strong attention to detail and accuracy in documentation.
• Ability to manage multiple tasks and prioritise deadlines effectively.
• Able to work independently as well as part of a team.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Knowledge of research methods, clinical research processes, or ethics submission systems will be advantageous.
• Responsible, proactive, and able to work in a fast-paced clinical academic environment.
• Able to handle confidential information with professionalism and discretion.

Preferred Attributes

• Interest in women’s health, obstetrics and gynaecology, maternal-fetal medicine, prenatal diagnosis, fetal genetics, or clinical research.
• Comfortable working across both academic and clinical environments.
• Able to communicate clearly with different stakeholders.
• Willing to learn institutional research processes and contribute to the smooth running of research projects.
• Able to support the Principal Investigator in both research-related and administrative-related tasks.

Interested applicants may send their CV and relevant supporting documents to [email protected].