Summary Duties and Responsibilities:
The Accounts Payable Specialist is primarily responsible for performing all functions necessary for the processing of accounts payables for all properties managed under HAND Property Management Co. (HPMC) and HAND Senior Living Co. (HSL) and assists with the associated file maintenance.
Essential Functions:
- Receive invoices for HPMC and HSL properties. Invoices are received through invoice tracker and HPMAP email inbox.
- Code invoices accurately and consistently using the Chart of Accounts.
- Enter invoices into Yardi in batch form.
- Post payable batches at the end of each day.
- Research and resolve discrepancies on invoices and vendor statements.
- Work and follow-up with Property Managers for resolution of invoices.
- NotIfy Accounting Assistant Manager and/or Controller to update vendor addresses in Yardi, as necessary.
- Provide accounts payable training to HPMC and HSL staff, as needed.
- Provide back-up to the Accounting Generalist to prepare checks/invoices for signature and mail as needed.
- Provide back-up to the Accounting Generalist to take/check mail to/from post office daily.
- Generate special reports as requested.
- Assist in any projects as requested.
Education/Training:
AA Degree in Accounting or Business preferred.
Experience:
In lieu of AA degree, 2 years accounts payable or other applicable accounting experience required.
Qualifications and Skills Required:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Proficient with Microsoft Excel
- Proficient with Microsoft Word
- Proficient with Yardi, preferred but not required
- 10-key by touch
- Strong attention to detail and timely data entry
- Ability to multi-task, meet deadlines, and grasp concepts quickly
- Strong written & verbal communication skills
- Work independently and use time efficiently
- Able to work as part of a team and get along well with others
- Show initiative in managing workload and problem solving
Physical Requirements:
- Ability to transport files up to approximately 30 pounds.
- Bending and kneeling to file documents and files.
- Regularly required to use hand to finger, handle, or feel, reach with hands and arms and talk or hear using telephone, computer keyboard, mouse and calculator while seated at a desk.
- Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.
- Able to sit at a desk for extended periods of time.
NOTE: This is not necessarily a complete list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, HAND Property Management Co. reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments).
