Reporting to the Lead, Health and Safety, the Health, Safety, Environment, Radiation (HSER) Admin ensures systems, records, and processes that support regulatory and operational excellence function effectively. The HSER Admin is a highly organized professional who has strong attention to detail and wants to contribute to a strong safety, environmental, radiation protection and regulatory compliance culture.
Location
This role will be based in our Saskatoon, SK Project office. For the right candidate this role can also be a remote position.
- Maintain and organize HSER files, records, procedures, reports, and compliance-related documentation.
- Prepare routine and ad hoc HSER reports, dashboards, and presentations.
- Schedule and coordinate drug, alcohol, and occupational health testing as needed.
- Assist with document management processes and document development.
- Assist with internal and external audits, inspections, and compliance reviews.
- Generate monthly, quarterly, and annual HSER performance reports.
- Support HSER financial reporting and cost tracking.
- Support incident reporting processes and maintain associated documentation.
- Ensure data integrity and confidentiality of sensitive information.
- Monitor contractor management system and ensure compliance, report deficiencies to supervisor.
- Ensure required compliance items are met for the Rook I site camp accommodation bookings.
- Support site HSER team's initiatives, projects, and continuous improvement activities.
- Assist in the development and distribution of HSER communications and awareness materials.
- Assist with travel arrangements and bookings for the HSER team.
- Diploma or certificate in business administration, occupational health & safety, environmental studies, or a related field, or equivalent experience.
- 1-3 years of administration experience, preferably supporting Health & Safety, Environmental, Regulatory, or Mining teams.
- Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
- Experience with document management, learning management, or incident tracking systems is an asset (i.e., Cority, Omega365, SAP).
- Strong organizational and document management skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
Communication
- Communicates in an open candid and consistent manner with impact to inform, enroll, coach, and inspire.
- Effectively builds rapport and appropriately delivers information (oral and written) in a timely, well-organized, thoughtful, and engaging manner.
Team Effectiveness
- Works collaboratively across functional teams, embracing unique talents and diverse perspectives, to achieve common goals.
- Takes a proactive approach to building relationships by actively participating as a prepared team member, demonstrating flexibility and respect for different work styles.
Work Management
- Plans, manages and follows through to ensure the flow and timely completion of activities to deliver successful work results.
- Maintains quality and safety standards to ensure NexGen's Elite Standards are met across all work streams.
- Demonstrates flexibility and adaptability.
Personal Accountability
- Takes responsibility for own actions and outcomes.
- Maintains effective and professional approach, demonstrating resilience and accountability in a fluid fast paced work environment.
Analytical/Critical Thinking
- Able to identify, articulate and problem solve for complex situations with consideration for outcomes.
- Provides clear and informative explanations to support effective decisions in line with company objectives.
- Uses creative, conceptual, and/or inductive reasoning.
Functional & Technical Skills
- Applies specialized knowledge in own area of expertise and openly shares information and knowledge with others.
