The Accounts Payable Specialist II performs a variety of accounts payable and clerical functions in order to process the payment of invoices and other pay requests in a timely and accurate manner. This position assists with month-end closing processes and reporting, and helps train new Accounts Payable Team Members.
Process Invoices and Reimbursements
Measurement: All outstanding payment requests are processed within established department deadlines and in compliance with company and department policies.
Resolve Invoice Problems or Discrepancies
Measurement: Maintain a low rate of questioned items resulting from secondary reviews by the Accounts Payable Supervisor, Controller, and EVP of Finance.
Provide Excellent Customer Service
Measurement: Positive feedback and minimal complaints or concerns from Team Members and Managers.
Essential Duties of the Position
- Participate in the full accounts payable cycle, including setting up new vendors; processing vendor invoices, employee reimbursements, and all other pay requests; weekly production of checks; monitoring the status of vendor statements; maintaining vendor records; and responding to inquiries in a timely manner.
- Ensure compliance with all federal, state, and local laws; regulatory and tax laws; Taxpayer Identification Number matching; Office of Foreign Assets Control (OFAC) checking; and vendor 1099 processes, as well as company policies, procedures, and regulations.
- Process all approved invoices and payment requests including, but not limited to, facility rents, appraisal payments, borrower refunds, and/or Team Member reimbursements.
- Research questioned items and transactions as requested and prepare any adjusting entries necessary to correct expense accounts.
- Perform complex journal entries including month-end and year-end accruals and account reconciliations.
- Record entry of, verify documentation for, and distribute petty cash.
- Identify and ensure outstanding obligations are credited upon payment. Identify discount opportunities. Issue purchase order amendments or stop-payment orders as needed.
- Compile statistical, financial, accounting, and auditing reports and tables pertaining to matters including, but not limited to, cash receipts, expenditures, and other accounts payable transactions.
- Assist with annual 1099 reporting.
- Assist with training Accounts Payable Team Members.
- Associate’s degree in Accounting or an equivalent combination of education and experience.
- Advanced proficiency in Microsoft Excel, with working knowledge of other Microsoft Office applications including, but not limited to, Outlook and Word.
- 1 to 3 years of experience in Accounts Payable, preferably with exposure to the mortgage industry.
- Experience with Accounts Payable software preferred.
- Above market salary
- HMO on Day 1 for principal and two dependents
- Government-mandated benefits
- Performance-based Incentives
- Quarterly Company Events
- 1,000 PHP De Minimis
- Equipment and software provided
