Senior Administrative Assistant (President's Office)

Nippon Sanso Holdings Corporation (NSHD) is one of the leading companies in the industrial and medical gases business. We  have a diversified involvement in broad industries such as healthcare, food, manufacturing, metallurgy, chemical products, electronics and energy.

The Planning Specialist will  be based in Milan, Italy, and will be part of the Administration & Support Services Department, reporting to the Executive Planning Manager to the President.

This role will provide high-level administrative, organizational and logistical support to the President, ensuring the efficient management of daily activities, executive priorities and stakeholder interactions.

Key Responsibilities

The key responsibilities of the role include:

Administrative Assistance

• Manage the President's calendar, meeting schedule and recurring events, ensuring effective prioritization of activities.
• Coordinate travel arrangements, including transportation, accommodation, itineraries and visa requirements.
• Process expense reports and administrative documentation accurately and in a timely manner.
• Support the preparation of presentations, meeting materials and executive correspondence as required.

Meeting & Event Logistics

• Support logistics for executive meetings, workshops, leadership forums and corporate events.
• Support meeting scheduling, venue arrangements, attendee coordination and supporting documentation.
• Support hospitality arrangements, including catering, accommodation and transportation requirements.

Relationship & Hospitality Management

• Coordinate gifting initiatives and hospitality activities for key stakeholders, business partners and visitors.
• Manage seasonal greetings, holiday cards, Christmas gifts and recognition initiatives on behalf of the President.
• Support executive hosting activities.

Office & Team Support

• Provide administrative and logistical support to executive leadership located in the Milan office, as required.