Member of Staff, Executive Assistant & Office Manager

About Us

We are a small and growing team of researchers, engineers, and builders focused on pushing the frontier of what agents are capable of. We believe the next leap in agent performance will come not from bigger general models, but from specialization and continual learning: agents that get better at their specific job the more they do it. We build the systems that make this possible, turning real-world usage into lasting improvement.

Summary

We are looking for an Executive Assistant & Office Manager to make sure our founders’ time is well spent and our office runs efficiently. You will own founder support and office operations, two areas that quietly determine how much the rest of the team gets done. You will be the person who notices what is broken before anyone complains, and fixes it.

Responsibilities

• Own complex calendars for the founders, including triage when priorities conflict and schedules span time zones.

• Book travel end to end and handle the changes when plans move.

• Prepare the founders for meetings with agendas, materials, and follow-ups, and make sure action items actually close.

• Act as a first point of contact for external requests, and manage correspondence where it saves founder time.

• Handle expenses, reimbursements, subscriptions, and vendor invoices.

• Run the office day to day: supplies, deliveries, food, equipment, mail, and the space itself.

• Manage relationships with the landlord, vendors, and service providers.

Qualifications

• Experience supporting executives, running an office, or in a comparable operations role, ideally at a startup or another fast-moving environment.

• A track record of owning outcomes rather than waiting for instructions.

• Strong judgment about what matters most when everything is urgent.

• Excellent written communication and a high bar for detail.

• Familiarity with basic AI and operations tools.

• Discretion with confidential information about the business and its finances.

• Comfort with ambiguity and with building something that does not exist yet.

• Based in the Bay Area and able to be in our Palo Alto office at least three days a week.

Nice to Have

• Experience at a startup that grew quickly.

• Interest in AI and in the work the team is doing.