Finance & Operations Officer

Job Title:                                          Finance & Operations Officer

Department:                                    Operations

Division:                                                   Finance

Duty Station:                                    Kalehe, DRC

Line Manager:                                  Finance & Operations Manager with doted reporting to Area Coordinator

Technical Line Manager:                Finance and Operations Manager

Line Management Responsibility:  Kalehe Drivers and Caretaker 
Position Type:                                          Full-time

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organisation. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.

Overview:

Nonviolent Peaceforce (NP) is has been working in DRC since 2025 to support the strengthening of safety and security of conflict-affected communities in South Kivu. Working through Unarmed Civilian Protection (UCP), NP centres local communities in preventing violence and promoting positive peace. The NP programming will focus on building capacities within local communities to engage in nonviolent self-protection methods such as protective accompaniment/presence, community-led safety and security initiatives such as conflict de-escalation techniques and early warning/response mechanisms. Secured funding spans several years and offers an exciting opportunity to be at the forefront of sustainable, civilian protection.

Job Summary:

The Finance & Operations Officer plays a crucial role in ensuring the efficient, effective, and safe delivery of the organization’s programs activities in Kalehe. This position is responsible for overseeing the day-to-day operational aspects of project implementation, including Finance, logistics, procurement, administration, and coordination with field teams. The Finance & Operations Officer will work closely with the Finance & Operations Manager, Kalehe’s Area Coordinator and other Finance & operations and program staff to ensure operational support aligns with program objectives and adheres to organizational policies and donor requirements.

Key Responsibilities:

Accounting and Cash Flow Monitoring

• Ensure the daily recording of accounting documents in the accounting system.
• Verify the accuracy, compliance, and completeness of supporting documents prior to recording.
• File and archive accounting documents in a rigorous and accessible manner.
• Manage petty cash (USD/CDF): withdrawals, payments, recording, and physical counting.
• Prepare petty cash replenishment requests. Perform weekly and monthly reconciliations of cash balances.
• Prepare payments (via cash, bank transfer, or mobile money) following approval.
• Monitor advances granted to staff and ensure they are settled within the required timeframes.
• Assist in verifying supplier files (ensuring compliance of contracts, invoices, purchase orders/delivery notes, etc.)
• Contribute to the preparation of monthly financial reports (cashbook, scanning of supporting documents, etc.).
• Participate in the monthly closing process under the supervision of the Finance Manager.
• Assist in the preparation for internal and external audits.

Operations – Logistics, Procurement, Assets, Administration 

• Contribute to the development and implementation of operational plans and strategies in line with program objectives and overall country strategy.
• Oversee the logistical and administrative aspects of project start-up, implementation, and close-out.
• Ensure efficient resource allocation and utilization across project sites.
• Develop and maintain standard operating procedures (SOPs) for key operational functions.
• Proactively identify and address operational challenges and bottlenecks.
• Oversee all procurement processes, ensuring compliance with organizational policies and donor regulations.
• Manage the supply chain, including stores, transportation, and distribution of goods and materials.
• Ensure the proper management and maintenance of organizational assets, including vehicles, equipment, and supplies.
• Establish and maintain strong relationships with suppliers and service providers.
• Monitor and analyse market conditions to ensure cost-effectiveness and value for money.
• Ensure assets tracking is implemented with accurate record-keeping of NP and donor assets, including exceptional items that require registration and movement tracking.
• Help develop a policy for and support the implementation of customs clearing, equipment registration, licensing, and insurance. 
• Prepare and review contracts for office and housing space, leasehold improvements, IT matters.
• Lead the set-up of office IT infrastructure including internet, and software and assess needs and recommend software and IT solutions. Support the resolution of IT issues that arise.

Team Development and Coordination

• Directly supervise operations support staff, providing guidance, coaching, and performance management.
• Foster a collaborative and supportive working environment within the operations team and with program staff.
• Coordinate closely with program managers, technical advisors, and other departments to ensure seamless integration of operational support.
• Liaise with local authorities, partners, and other stakeholders on operational matters as required.

Safey and Security:

• In collaboration with the Area Coordinator and Finance & Operations Manager, contribute to the development and implementation of security plans and protocols for staff and operations.
• Ensure adherence to security procedures and guidelines by all staff and partners.
• Participate in security risk assessments and contribute to the development of mitigation measures.
• Report security incidents and propose actions.

Qualifications:

• Bachelor’s degree in accounting, Finance, Business Administration, or related field.   
• Minimum 3 years’ experience in finance management with a nongovernmental organization (NGO).
• Demonstrated experience in financial oversight, compliance, and donor reporting.
• Strong knowledge of procurement, logistics, assets, and fleet management in an NGO setting.
• Proven ability to establish systems and controls in a start-up or growth phase environments.
• Experience supervising, coaching, and developing junior staff.
• Excellent problem-solving, analytical, and organizational skills.
• Strong communication skills in English and French (both essential).
• Ability to work effectively with multicultural teams and across multiple stakeholders.

Preferred Qualifications:

• Experience with Quick Books or similar accounting software.
• Familiarity with donor compliance requirements (e.g., EU, UN).

Skills and Competencies:

• Strong interpersonal and relationship-building abilities.
• Capacity to prioritize, solve problems, and manage competing demands.
• Flexibility and adaptability to a start-up program context.
• Commitment to NP’s values and humanitarian principles (humanity, neutrality, impartiality, independence).

Application Process

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page), through our website detailing their experience and how they qualify for the Incomplete applications will not be considered.
• The closing date for applications is 27th November 2026.
• Candidates may be selected before the closing date; apply
• As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an

NOTE: NP will provide housing to the successful candidate for up to 30 days or until the candidate finds housing, whichever is first.

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.
NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks,

which can include criminal records and terrorism finance checks. NP also participates in the Inter

Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left

employment. By applying, the job applicant confirms their understanding of these recruitment procedures.

NO FEE 

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.