Provide full administrative support to a Marketing Firm team of professionals, operational department personnel, and/or executives.
Responsibilities:
- Maintain and coordinate multiple calendars and schedules
- Coordinate meetings - in-house, video conferencing, conference calls. Includes catering, setting up and breaking down meeting area, scheduling attendees, setting up presentation materials and equipment, linking via VC when needed, etc.
- Support of informational databases
- Document production -- letters, emails, memos, presentations and reports
- Interface with internal and external customers, staff and management
- Multi-line telephone support
- Creating, maintaining, archiving and retrieving departmental files
- Creating and updating contacts via database system as necessary
- Assisting with projects and other duties as needed
- Some availability during non-working hours to assist on travel changes and other misc urgent requests
JOB REQUIREMENTS
- Minimum 2 years in an administrative assistant role, preferable in corporate office setting; extensive interaction with executive level professionals a plus
- Organized self-starter who can work independently with little direct supervision
- High attention to detail, very strong organizational skills, and ability to think outside the box
- Ability, flexibility and adaptability to manage multiple and ever-changing priorities, personalities and deadlines
- Strong customer service and people skills are required.
- Sound understanding of corporate office practices and procedures
- Ability to interact with employees and guests at all levels with confidence and professionalism
- Excellent written, oral and comprehension experience and associated skill sets
- Able to maintain a high level of tact, diplomacy and confidentiality
- Prior experience in a financial/investment environment is a strong plus.
- Computer skills - must include advanced level proficiency in Microsoft Office products; Microsoft Word, Excel and Outlook; PowerPoint skills a plus.
- Knowledge of multi-line phone systems is a plus.
Positive attitude and professional appearance and mannerism extremely important
Please submit your resume to [email protected] or contact us at 646.512.5754
