ESSENTIAL FUNCTIONS:
- Manage multiple responsibilities simultaneously by prioritizing tasks and projects, organizing workloads, meeting deadlines, and maintaining accuracy, productivity, and efficiency while adapting to changing demands.
- Utilize problem-solving, critical-thinking and reasoning skills to identify challenges, analyze information, develop effective solutions, and adapt to changing situations while completing daily tasks efficiently.
- Utilize Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), and other document management systems and software and standard office technology to complete daily tasks.
- Conduct timely data collection and maintain effective data management systems to ensure accurate, organized, and accessible information.
- Prepare and distribute reports or other analytical summaries on a regular basis.
- Manage pool of vehicles, including reservations, regular maintenance coordination, and reporting and analyzing needs.
- Build and maintain strong knowledge of different systems used.
- Demonstrate flexibility and teamwork by working collaboratively, sharing knowledge, assisting coworkers, and providing cross-coverage to meet operational demands.
- Communicate effectively, in written and oral form.
- Provide receptionist coverage during scheduled breaks and/or days off, ensuring continuous uninterrupted daily operations and excellent customer service.
ADDITIONAL JOB DUTIES (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- Attend and maintain training required for position.
- Abide by personnel policies and procedures as written.
- Be aware of the agency’s mission and philosophy to the extent that casual conversation in the community can promote community awareness of OCCK, Inc.
- Be aware of customer needs and provide quality customer
- Know and be able to speak to OCCK’s mission and philosophy to the extent that casual conversation in the community can promote community awareness.
- Adhere to the policies and standards adopted by OCCK, contract agencies, and other governmental agencies.
- Perform ad hoc job duties as assigned by Administrative and Information Systems Manager.
- Must meet the eligibility requirements of the auto insurance company providing coverage for OCCK vehicles or have access to transportation.
- SKILLS/ABILITIES
- Ability to coordinate, manage and prioritize multiple office systems and projects and complete them in a timely manner.
- Proven ability to network, create ongoing relationships, and cultivate a positive, professional work culture.
- Excellent written and verbal communication skills, with the ability to interact professionally with executives, employees, customers, and external stakeholders.
- Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), document management systems, and other standard office technology.
- Detail oriented.
- Ability to think critically and strategically in an evolving environment.
- Ability to work under pressure and adapt to changing priorities.
- A strong sense of personal responsibility for tasks assigned.
- Reliable and consistent.
- Flexible and responsive.
- Ability to exercise sound judgment.
JOB REQUIREMENTS:
- MINIMUM QUALIFICATIONS:
- Education: High school diploma or equivalent required; an associate or bachelor’s degree in business administration, office management, or a related field is preferred.
- Professional Experience: Minimum of 3–5 years of progressive experience in administrative support, office administration, or office management, preferably in a corporate environment.
- Computer Proficiency: Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), document management systems, and other standard office technology.
- Certifications, licenses, registrations: Maintain a valid Kansas driver’s license.
