Collaboration is key to how we work, and we are looking for an Executive Legal Secretary to join our innovative Global Support team, to provide executive secretarial assistance to the Ogier team. This is an exciting opportunity to work as part of a global team in a growing area of the business.
Our Global Support team is a group of like-minded professionals, tasked with supporting the business with all manner of administration including preparing documentation, updating systems, managing client interactions and responding to queries.
- Draft/amend/format legal documents and general correspondence;
- Draft administration forms for internal/external use;
- Assist with government filings through the use of REEFs, liaise with CIMA and other government bodies;
- Assist with Audits, Court Searches and CORIS searches and reports;
- Assist with preparation of invoices and follow up of payments with clients, liaise closely with Credit Control on accounts receivable;
- Ensure appropriate file management systems are in place, including the filing of emails and documents, undertake photocopying, scanning and arranging couriers when required;
- Ensure all new client matters are accurately set up in the client accounting and database system, maintain and amend client records;
- Manage client interactions, support partners and their teams with client investigative work and draft client communications and legal documents;
- Active diary management, arrange meetings and calls across different time zones;
- Liaise with clients, professional organisations and colleagues to ensure the firm’s professional image is promoted positively;
- Organise Business Development trips, including travel arrangements, preparation of itineraries, collation of supporting material and submission associated expense claims;
- Maintain client contact information within InterAction including entry of marketing activity;
- Mentor and provide training and support to colleagues;
- Support other secretaries in the team and across jurisdictions with large pieces of work/projects;
- Actively participating in team meeting and social events; and
- Take ownership of allocated administrative tasks and assist the fee earners and wider teams in the business.
- 5+ years' secretarial experience within a legal or financial services environment;
- Fast and accurate typing skills with attention to detail;
- Proficient in Microsoft office suite/Outlook/Adobe Pro;
- Knowledge of the REEFs system;
- Administrative and document management experience;
- Superior organisational skills, with a disciplined approach to documentation;
- Ability to efficiently manage own time and effectively prioritise workflow;
- Experience in drafting legal or other professional correspondence;
- Ability to effectively liaise with 3rd parties including clients;
- Experience working within tight reporting deadlines and meeting demanding client obligations; and
- Ability to adhere to the highest level of confidentiality at all times.
Ogier offers an excellent benefits package, including premium health care, life insurance and 20 days’ vacation.
