This role will provide a comprehensive and confidential paralegal service to Ogier Hong Kong's Banking and Finance Team, ensuring that they are fully supported.
- Undertaking work in support of a team of fee earners, meeting an agreed target chargeable hours
- Assisting the team with team-specific financials/matter management e.g. budgets, WIP, aged debt reporting
- Undertaking various searches at the request of fee-earners
- Drafting, amending and translating legal documents at the request of fee-earners
- Primary line of communication between fee-earners and clients
- Ensuring that all new client matters are accurately set up in the client accounting and database system
- Maintaining and amending client records and contact names where appropriate
- Ensuring files are kept up to date (including filing of documents, emails and correspondence) when active and that files are closed/archived once the matter is concluded following instruction from the relevant fee-earner
- Undertaking and managing client specific BD arrangements for fee-earners, when necessary
- Delegating certain administration tasks received from the fee-earners as per the specific team workflow model
- Providing complete assistance to all fee-earners and clients regarding various legal issues
- Leading the way with innovation, technology and tools by supporting and trialling new initiatives
- Primary contact for team-specific legal and business services queries as the embedded team support
- Screen incoming telephone calls, taking and relaying accurate messages where necessary. Where appropriate, arrange and set up conference and outgoing calls for the team
- Identifying and retrieving information necessary to support legal decision-making
- Such other duties as the firm may reasonably require from time to time
- Relevant common law legal studies complete (LLB/LLM or equivalent)
- Previous legal experience on banking and finance transactions is preferred but not essential
- Previous experience of time entry principles to fully manage own targeted chargeable hours
- Accuracy and attention to detail
- Administrative and document management experience
- Superior organisation, administration and communication skills to undertake work at a high-level and of a confidential nature
- Ability to efficiently manage own time and prioritise workflow
- Ability to adapt to the continual roll-out of innovative tools and processes
- Supportive of and able to demonstrate agile and flexible working
- Excellent communication skills in English and Mandarin (written and spoken)
