The P/T Accounting Associate is responsible for performing a variety of accounting duties, working closely with the OCMS Accounting Team and Controller. This position carries out responsibilities in the following functional areas: cash management and deposits; accounts payable; accounting adjustments; and a variety of other tasks. Also assists in developing and maintaining standard operating procedures (SOPs) related to these functions.
The hours of availability needed for this role are:
- Monday, Wednesday, Thursday: 9:00 a.m. to 1:00 p.m.
- Tuesday & Friday: 9:00 a.m. to 4:00 p.m.
ESSENTIAL JOB FUNCTIONS / RESPONSIBILITIES:
- Reconciles daily drops (cash) from all resort operating departments (Food & Beverage, Spa, Retail, & Guest Services). Reviews paperwork for completeness/accuracy. Resolves cash discrepancies following up with department managers as necessary.
- Prepares Cash Deposit Spreadsheet and saves on the share drive daily.
- Prepares cash deposits for pick-up by armored courier according to required protocols; transfers deposits to courier following appropriate security protocols. Maintains hardcopy and electronic documentation of deposits.
- Responds to change orders from all operating departments. Establishes and follows protocols and procedures to maximize efficiency of change order processing and security of cash.
- Performs unannounced audits of department and individual cash banks monthly or as directed. Monitors that individuals follow requirements of their bank contracts, including but not limited to submitting weekly bank audits; reports deficiencies in this area to Controller. Reports variances in bank amount to Controller. Documents and files audits electronically and in writing.
- Provides general accounting and human resources support where these departments overlap (e.g. payroll, benefits administration/billing, etc.).
- Works with department managers to ensure timely and accurate review, coding and approval of invoices, expense reports and certain employee check requests.
- Posts invoices to QuickBooks daily, scanning copies into electronic file.
- Sends out monthly credit card reports to card holders. Review the credit card allocations, verifying accuracy of coding and correcting as needed. Verifies all receipts have been provided by cardholders. Posts credit card line items into Quickbooks promptly and according to Controller’s deadline.
- Responsible for researching & provided resolution of chargebacks in a timely manner.
- Other duties as assigned.
