JOB SUMMARY: Trust Operations is responsible for the accounting functions undertaken by the Trust Department in its administration of trusts, agency accounts, estates, conservatorships, and IRAs. Trust Operations personnel work with various trust staff in the management of accounts. The main job duties of the Trust Operations Specialist I involve posting and reviewing transactions on the trust accounting system for accurate tax reporting.
JOB SPECIFICATIONS:
- Education: High school Graduate or GED
- Experience: One year of background in accounting or banking preferred
ESSENTIAL FUNCTIONS:
- Balance money market and cash accounts daily
- Promptly communicate with trust administrative staff and portfolio manager
- Evaluate pending activity and calculate daily settlement with outside vendor
- Data entry and approval of accounts payable and accounts receivable transactions
- Review of pending trades for cash availability and accuracy
- Review and process market value updates for unique assets
- Review, edit and process fee transactions and respective GL transfers
- Set up, maintain, and charge off trust assets.
- Be knowledgeable of bank compliance rules and adhere to all Bank, Federal and State banking policies, procedures and regulations relating to this position.
- Other duties and special projects as assigned
SKILLS:
- Self-motivated team player
- Ability to concentrate and focus on essential functions in appropriate priority order.
- Ability to successfully navigate changes in departmental systems and software
- Ability to adapt to changes in policies and procedures
- Willingness to assume additional responsibilities as requested
- Competency in Word, Excel, Outlook and the ability to learn accounting systems and data bases
- Strong customer service skills
- Ability to communicate professionally both orally and in writing
- Ability to maintain strict confidentiality on all sensitive issues
- Organized and detail oriented
- Analytical and problem-solving skills
- Ability to handle stressful situations in a professional manner with tact and diplomacy
- Ability to understand tax, trust, agency and probate terms and documentations
- Competency in basic mathematical skills
- Ability to accurately type up to 30 words per minute or better
RELATIONSHIPS:
- Responsible to the Senior Trust Administrator or Trust Officers for the fulfillment of functions and responsibilities.
- Contact with co-workers and the public in a professional manner that enhances the overall marketing effort of the bank.
- Required to collaborate, cooperate, and communicate with supervisors, co-workers and clients.
CORE BEHAVIORS for DELIVERING ON THE PROMISE:
- Be Genuine. Conduct yourself in a consistent, honest and compassionate manner at all times.
- Work Ethic. Be willing to go the extra mile for the client, whether internal or external.
- Influence. Be an active player in participating, building and contributing to service.
- Continuous Learning. Commit to gaining knowledge, skills and experience on an ongoing basis in order to better serve the client, increase personal satisfaction and improve the Bank.
- Team Play. We win together. Individuality is encouraged to advance and enrich the work of the team.
- Problem Solving. Being creative, problem-solving mentality to every situation. See alternative, take initiative and assume responsibility for your actions.
- Communication. Keep other informed and up-to-date. Actively listen and learn from each other.
- Have a Sense of Community - We firmly believe that we’re only as strong as the communities we serve. Your involvement is an important part of who we are.
Oregon Pacific Bank is an Equal Opportunity Employer and does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, age, religion, national origin, physical or mental disability, or veteran’s status.
If you are a person with a disability needing assistance with the application process, please call 541-590-2535.
