Research Project Coordinator

Department Overview

The Knight Cancer Institute, known as one of the pioneers in personalized cancer medicine, is an international leader in research and cancer treatment. At CEDAR our mission is to detect and stop lethal cancers at the earliest stage because early detection saves lives. This is an ambitious goal, one that requires novelty, creativity, and innovation. We are comprised of biologists, chemists, biomedical engineers, computational biologists, and clinicians conducting groundbreaking translational cancer research to help people maintain a high quality of life and reduce cancer mortality, to create a global early detection community, and to have a positive impact on the Oregon economy.

CEDAR is committed to increasing the diversity of the campus community. We are dedicated to promoting inclusion and multiculturalism to build a successful organization by having outstanding researchers of diverse backgrounds work together.

Every Knight Cancer employee is expected to embody our guiding principles:

• We act BOLDLY—Breakthroughs require pushing the boundaries of science, exploring new frontiers, and thinking differently
• We SUPPORT each other—Respect leads to trust, which leads to excellence
• We work as a CONNECTED team — We must leverage our collective brain power to conquer cancer because no one individual can do it alone

Function/Duties of Position

The Research Project Coordinator supports the coordination and regulatory management of cancer early detection clinical research studies conducted through the Knight Cancer Institute. Working closely with investigators, study teams, and senior regulatory staff, this position coordinates study start-up activities and ongoing regulatory requirements to help ensure compliance with institutional, sponsor, FDA, DHHS, and other applicable regulations.

The position supports the activation, conduct, and maintenance of oncology early detection clinical trials and non-interventional research studies, including protocols involving newly diagnosed cancer patients and individuals participating in cancer screening programs. Responsibilities include coordinating study start-up activities and metrics, facilitating communication among study teams and stakeholders, preparing and maintaining regulatory submissions and study documentation, supporting informed consent development, assisting with CRRC and IRB submissions, CTRP registration, Florence eRegulatory and eConsent administration, clinical trial financial system setup, and maintenance of regulatory records and research databases.

In partnership with investigators and study teams, the position coordinates activities that support participant recruitment and study operations, including collaborating with clinical and operational partners across OHSU to facilitate patient identification, referrals, and study enrollment efforts. The role assists with improving research workflows, optimizing available tools and resources, and supporting the efficient conduct of clinical research studies.

Throughout the life cycle of assigned studies, the Research Project Coordinator supports regulatory compliance activities including protocol amendments, investigator brochure updates, safety reporting, consent revisions, continuing reviews, monitoring visit coordination, and maintenance of essential regulatory documentation. The position is expected to manage multiple priorities, communicate study requirements effectively, exercise sound judgment, and apply strong organizational and project coordination skills while working with a high degree of independence and attention to detail.

This position serves as a key resource in supporting high-quality clinical research and advancing the mission of the Knight Cancer Institute's Cancer Early Detection Clinical Trials Program.

Required Qualifications

• Master's in relevant field AND 1 year of relevant experience OR Equivalent combination of training and experience
• May require specific experience in particular area of research
• Three years clinical trials/research experience, including IRB submissions (modifications, continuing reviews)
• Oncology clinical trial experience
• Project management training and experience
• Clinical trials outreach and education experience
• Phlebotomy trained and able to oversee trainee instruction: straight needle, butterfly needle; both inside elbow and hand draws
• Intermediate skills with required software:
• REDCap (reports and dashboard creation, data entry);
• Florence eConsent & eBinders
• Study sponsor Electronic Data Capture systems
• Smartsheet form and report creation
• eIRB submissions (mods, continuing reviews)
• EPIC – create encounters, dotphrases, utilize custom dashboards
• Ability to prioritize multiple tasks at one time
• Proficiency of study start up activities and workflow creation
• Must have excellent communication, analytical and organizational skills: both written and verbal
• Ability to lead a workgroup, facilitate trainings, and train junior staff
• Ability to work independently and as part of a team while being collaborative in resolving problems
• High level of organization, attention to detail, troubleshooting, and prioritizing skills
• Must be proficient with computers running Windows and PC applications e.g. Advanced MS Excel, Access, Word and PowerPoint). Typing 60wpm
• Must have demonstrated excellent customer service skills both on the phone and in person, demonstrated ability to cold call for research recruitment.
• Must possess energy and drive to coordinate multiple projects simultaneously and experience leading multiple clinical trials
• Ability to use tact and diplomacy to maintain effective working relationships

Preferred Qualifications

• Project management certification
• 1 year regulatory experience
• Experience using project management software (eg, MS Project)

Additional Details

Apply online. Please be sure to upload a Cover Letter and Resume/CV.

We offer a variety of benefits on top of joining a thriving organization:

• Medical, dental and vision coverage at no or low cost to employees
  • Covered 100% for full-time employees and 88% for dependents
• Several retirement plans to choose from with contributions from OHSU
• 208 hours of PTO per year
• 8 days of sick time off
• 9 paid holidays per year
• Commuter subsidies
• Tuition reimbursement
• Access to group life insurance, disability insurance and other supplemental benefits
• Annual Merit Increase
• Growth/Development Opportunities
• Employee discounts to local and major businesses

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Why apply to OHSU?

We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact [email protected]