Human Resources & Payroll Officer

Internal/External Posting Notice

Title:                                       Human Resources & Payroll Officer   

Department:                          Finance & Operations

Status:                                   Full-time, non-union         

Immediate Supervisor:         Deputy Director, Human Resources

Salary:                                    $71,755.45 - $94,425.27

Level:                                      Equivalent to Band 2

Vacancy Type:                      Current Opening    

Application Deadline:            October 4 , 2026 or until a suitable candidate is found 

Oxfam Canada is an affiliate of the international Oxfam Confederation networked in over 85 countries as part of a global movement for change. Our mission is to build lasting solutions to poverty and injustice with a focus on improving the lives and promoting the rights of women and girls. We work directly with communities, partners and women's rights organizations to challenge the systems that perpetuate inequality and keep people poor. Together we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them, their families and entire communities. That’s why we believe that ending global poverty begins with women’s rights.

Oxfam Canada offers a generous compensation and benefits program, but more than that, we offer the opportunity to be a part of our global movement for change. If you advocate for gender equality, are passionate about women’s rights, and share our values of Equality, Empowerment, Solidarity, Inclusiveness, Accountability, and Courage – we want you on our team!

SCOPE OF POSITION:

Under the direction of the Deputy Director, Human Resources, the Human Resources & Payroll Officer (HRPO) will be responsible for the accurate and timely administration of bi-weekly payroll, HR systems, and employee data, ensuring compliance with legislative requirements and organizational policies. Under the direction of the Deputy Director, Human Resources, the HRPO leads the administration of HRIS, payroll, benefits, pension, and timekeeping systems, ensuring data integrity, accurate reporting, and effective system functionality. They also provide HR data analysis and reporting to support decision-making, assist with recruitment and onboarding, coordinate training and performance tracking, and maintain confidential HR records with sound judgment, discretion, and attention to detail.  This role will work closely with the HR and Finance team in order to effectively maintain payroll and HR systems.

MAJOR RESPONSIBILITIES: (This is not an exhaustive list of the duties to be performed)

While maintaining confidentiality of information, they:

Payroll

• Process the bi-weekly payroll, verifying payroll change requests and updates to staff information as directed by HR Manager.
• Prepare Records of Employment (ROE), and other government legislated documentation as required.
• Set up and provide instruction to staff regarding online paystub portal, and responding to payroll inquiries in a timely manner
• Support HR team with termination payment and retro payment calculations, and application of annual and ad-hoc payroll increases
• Provide HR and Finance teams with salary costing calculations and payroll reports as requested
• Provide HR and Finance team with payroll information to support MSPP and RRSP administration and payments
• Work with Finance team in providing necessary payroll information for budgeting and financial reporting
• Develop and manage the annual salary budget, including ongoing monitoring and variance analysis
• HR lead on salary forecasting and reforecasting processes to support organizational planning
• Maintain and monitor headcount and position tracking to ensure alignment with approved staffing plans
• Conduct year-end salary and payroll reconciliations, ensuring accuracy and compliance
• Prepare and submit relevant statutory payroll filings in collaboration with the Finance team

System administration and maintenance

• Act as primary administrator for all HR systems, including HRIS, timesheet, payroll, benefits, and pension systems.
• Create, maintain, update, and terminates employee and position information within the various systems, ensure accuracy, timeliness, and consistency of information
• Act as primary contact for all benefits providers, informing Manager HR of changes, issues, or updates to the various systems;
• Respond to queries and provide support to staff regarding HR related systems, with support from HR team
• Support HR team with any investigations into information available through the various systems,
• Generate scheduled or requested reports, periodically auditing the various systems to ensure accuracy of information
• With support from HR team, provide training as part of onboarding or as needed to all staff
• Support with the updating, digitizing and improving of HR information and workflows within the existing systems.

Data Analysis & Reporting

• Conduct data analysis to support the HR team in decision-making and reporting
• Provide analytical support to organizational working groups, identifying trends and insights
• Assist in the creation of surveys, analyze results, and prepare clear summaries with actionable insights
• Conduct ad hoc HR related research;

HR Support

• Develop, prepare, and issue standard employment-related letters and documents, including but not limited to: confirmation of employment, Alternative Work Arrangement letters, and other HR correspondence as required.
• Support with the tracking of performance review files, ensuring compliance with performance review deadlines;
• Support the coordination, implementation and tracking of organization-wide training initiatives, including ensuring accurate training records within the HRIS
• Maintains and updates HR information available to employees through the HRIS and other systems.
• Ensures record management and appropriate archiving of HR information, including converting paper files to electronic format
• Provide administrative support to organization-wide priorities and initiatives that fall within the HR team.
• Support the HR team in recruitment processes, including posting job advertisements, arranging interviews, and preparing interview packages;
• Supports the HR team in the induction/orientation of new employees, including preparing orientation material, communicating with new hires, and coordinating with other departments as part of the onboarding process;

Other duties as assigned.

REQUIRED KNOWLEDGE, EXPERIENCE & COMPETENCIES:

• They must demonstrate a high level of responsibility and initiative and have the ability to work independently.
• A university degree in Human Resources, Business Administration or related field, or equivalent combination of education and experience;
• Minimum of 5 years experience in payroll, HR system administration or an HR supporting role;
• Demonstrated experience with various HR and payroll systems, including benefits administrator portals, HRIS and payroll administrator portal essential
• Experience with and understanding of payroll principles, as well as hands-on experience administering payroll through an established payroll system;
• Ability to deal with ambiguity and reprioritize tasks in response to unexpected changes in priorities/requests and effectively manage change in fast paced environment;
• Excellent attention to detail;
• Commitment to global justice, women’s rights and gender equality and social change;
• Excellent organizational and time management skills with the ability to set priorities and handle multiple tasks;
• Strong interpersonal, communication and problem-solving skills;
• Demonstrate commitment to delivering exceptional customer service;
• Strong computer skills in spreadsheets, word processing, e-mail and online systems are essential;
• Experience in working in a cross-cultural setting;
• Experience working in a unionized environment is an asset;
• Experience with Desjardins, Replicon or BambooHR is an asset
• Fluency in French is an asset;
• Working towards CHRP or Canadian Payroll Association certification is an asset
• Demonstrated commitment to feminism, anti-racism, justice, equity, diversity and inclusion.
• Willingness to sign and abide by the Oxfam Code of Conduct

** MUST be eligible to work in Canada ** 

We recognize that structural barriers shape experiences and job qualifications. If you don’t see yourself reflected in every job requirement listed in the posting above, we still encourage you to apply!

As an organization and as individuals, we stand against all systems of oppression, violence, and hate. We stand for justice, equity, diversity, inclusion (JEDI) and decolonization within our organization and society at large, guided by our Anti-Racism and Anti-Oppression Principles (ARAO), our Feminist Principles, and our six core values: Equality, Empowerment, Solidarity, Inclusiveness, Accountability, and Courage. Our Strategic Framework 2021-2025 has a commitment to grow as a feminist, diverse and inclusive organization. To that end, we have created an Anti-Racism, JEDI and Decolonization Strategy 2023-2025 with a vision to become a more just, inclusive and equitable organization, unbound by the oppressive systems of racism, white supremacy, patriarchy and the legacy of colonialism that have fueled global poverty and inequality.

We prioritize creating a compassionate, inclusive workplace where everyone feels valued and connected. We are especially eager to hear from women and gender non-conforming individuals, Indigenous peoples, Black and racialized communities, 2SLGBTQI+ individuals, persons with disabilities, immigrants to Canada, and others from underrepresented groups.

If you require adaptive measures during any stage of the recruitment process, please notify us at [email protected] or (613) 237-5236. We are committed to providing accommodations to meet your needs. Oxfam Canada has an accommodation policy for persons with disabilities. The job posting is available in alternate formats.

 At Oxfam Canada, we are committed to fair, transparent, and human-centered recruitment and selection practices.  We do not use artificial intelligence (AI) in any stage of our recruitment or selection processes currently.  All decisions are made by trained human personnel.

Important Note: Offers of employment are conditional upon signing our code of conduct, satisfactory references, and any required screening checks. At Oxfam Canada, we place a high priority on ensuring that only individuals who share and demonstrate our values join our team.

For additional career opportunities, visit oxfam.ca/employment-opportunities. Please note that we do not offer internships or overseas volunteer placements.

We thank all those who apply, however, only those selected for an interview will be contacted.