Talent Engagement Analyst

Talent Engagement Analyst

• Location: Jakarta, Indonesia or Kuala Lumpur, Malaysia
• This is a full-time and ongoing role
• To be considered for this position, you must have valid work rights in Indonesia or Malaysia. Please note that visa sponsorship is not available for this role.

The Opportunity
The Talent Engagement Analyst provides administrative and coordination support to APAC recruitment and talent engagement activities. Reporting to the Strategic Talent Engagement Manager, the role helps ensure recruitment processes are organised, timely, accurate and candidate-focused. 

Responsibilities
What you will do

• Support the preparation and posting of job advertisements across approved channels, including the Palladium careers site and LinkedIn.
• Maintain recruitment trackers, vacancy records, candidate files and status updates, ensuring information is accurate and current.
• Coordinate interviews, assessments and candidate meetings across time zones, including calendars, panel availability, meeting links and candidate instructions.
• Prepare standard recruitment documentation using approved templates, including interview packs, selection materials and candidate correspondence.
• Support reference checks, police checks, safeguarding requirements and other due diligence activities under guidance, maintaining confidentiality at all times.
• Assist with offer, pre-onboarding and onboarding administration by coordinating documents and handovers with relevant HR and hiring teams.
• Assist with candidate searches, internal systems and other approved sources.
• Conduct initial desktop research on relevant talent markets, organisations and professional networks, and summarise findings for review.
• Provide recruitment progress updates and follow up routine actions with hiring managers, panel members and HR colleagues.
• Attend recruitment planning and team meetings, capture actions and maintain agreed records.
• Coordinate with APAC corporate and program teams to obtain approved role information, interview availability and required documentation.
• Enter and maintain recruitment information in approved HR and recruitment systems in accordance with access permissions and data-handling requirements.
• Assist with APAC Recruitment and Selection Guidelines and trainings.
• Complete routine checks to confirm documentation is complete, approvals are recorded and recruitment files meet recordkeeping requirements.
• Process invoices from relevant service providers.
• Help prepare basic recruitment reports and metrics, such as vacancy status, recruitment activity and process timeframes.
• Suggest practical process improvements based on recurring administrative issues, candidate feedback or system observations.

What you will bring
Please apply if you can show evidence of:

• Relevant tertiary qualification in human resources, business administration, or related discipline, or equivalent practical experience.
• Minimum two years of experience in recruitment and human resources.
• Demonstrated ability to coordinate calendars, documents, tasks and deadlines with accuracy and attention to detail.
• Clear and professional written and verbal communication skills, with the ability to provide a positive candidate and stakeholder experience.
• Ability to handle personal and sensitive information with discretion and maintain appropriate confidentiality.
• Confidence using Microsoft 365, particularly Outlook, Teams, Word, Excel and PowerPoint. Experience with applicant tracking systems, Oracle, LinkedIn Recruiter or similar platforms is desirable but not essential.
• An interest in recruitment, talent engagement and international development, with willingness to learn Palladium systems, governance and ways of working.
• Ability to work collaboratively across teams, cultures, locations and time zones, and to seek guidance when matters fall outside delegated responsibility.
• Demonstrated commitment to equity, diversity and inclusion, safeguarding, fairness and respectful workplace practices.

We will support the right candidate to build knowledge of Palladium’s systems, governance and ways of working.
How we work here
At Palladium, you'll be part of a collaborative and inclusive workplace where your contribution matters. We offer opportunities for professional growth through diverse projects, mentoring and development pathways, alongside flexible ways of working that support wellbeing and work–life integration. Employees benefit from a values-driven culture that promotes diversity, inclusion, integrity and recognition, while working alongside talented colleagues committed to creating meaningful impact.
How to apply and what happens next
Please apply online through the Palladium careers website with:

• your CV; and
• a brief cover letter outlining your suitability in line with the requirements of the position.

We welcome applications from candidates of all backgrounds, including people with disabilities - disclosure will not affect your application, and we will work with you to provide appropriate adjustments.
Please note: While this role does not involve direct work with children, the successful candidate will still be required to complete a police check and relevant due diligence checks as part of Palladium’s commitment to being a child-safe organisation.
To apply: Click the "Apply Now" button
Closing date: Sunday 29th November 2026, 11:59pm AEDT
If this opportunity interests you, we encourage you to apply promptly. Please note that only shortlisted applicants will be contacted.
About Palladium
Palladium is a global development and consulting firm, part of the GISI Consulting Group, working alongside some of the world’s leading project management and engineering organisations. We partner with governments, businesses, investors and communities to design and deliver complex programs that create lasting impact. With a presence across more than 90 countries, Palladium offers the opportunity to work on meaningful challenges, alongside talented colleagues, in environments where your work can truly make a difference.
Equity, Diversity & Inclusion
Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability, or you are a neurodivergent individual, or for any other circumstance, please email our team at [email protected] and we will be in touch to discuss.
Safeguarding
We define Safeguarding as all the actions taken by Palladium to protect our people, communities where we work and our clients from harm, including Sexual Exploitation, Abuse or Sexual Harassment; Child Abuse in any form; Trafficking for sexual exploitation of adults or children and any form of Trafficking of children. We have zero tolerance for all forms of child abuse as well as sexual exploitation, abuse and harassment and zero-tolerance for inaction to prevent, protect against, respond to and report harm. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process. Our Code of Conduct and Child Safeguarding and Protection against Sexual Exploitation, Abuse and Harassment Guidelines have additional details.