Events Specialist

Paragon Micro is a growing IT reseller and solution provider helping commercial and federal customers solve business challenges through hardware, software, and services.

As an Event Specialist, you bring our event program to life. From trade shows and networking events to customer experiences and partner floor days, this role manages the details that make each event organized, professional, and valuable to our customers, partners, and sales teams.

Working closely with the Senior Director of Marketing, Digital Marketing Manager, and Senior Content Specialist, you will turn approved event plans into successful experiences—from initial coordination through onsite execution and follow-up.

This is an opportunity for an organized, proactive event professional with a few years of experience who is ready to take greater ownership within a small, collaborative marketing team.

To support collaboration and business needs, this position is based on site at our Corporate Headquarters in Buffalo Grove, IL. You must be able to work in-office on a regular basis.

What You’ll Do

Event Planning & Execution

Coordinate commercial and federal trade shows, tabletop exhibits, networking events, customer experiences, partner symposiums, and floor days.

Maintain the event calendar, project timelines, checklists, and regular status updates.

Manage logistics including registration, venues, catering, vendors, shipping, event materials, and attendee arrangements.

Prepare event briefs so sales teams and partners understand the schedule, objectives, responsibilities, and onsite details.

Attend and execute assigned events, manage setup and breakdown, and resolve issues as they arise.

Customer, Partner & Sales Coordination

• Serve as the primary logistics contact for event organizers, vendors, participating partners, and internal teams.
• Coordinate partner participation, branding requirements, and agreed sponsorship deliverables with Partner Managers.
• Work with sales teams to organize invitations, attendee lists, customer meetings, and event participation.
• Create a welcoming, polished experience for customers, partners, and employees.

Event Promotion & Materials

• Coordinate with the Digital Marketing Manager on registration pages, invitations, reminders, and follow-up communications.
• Provide the Senior Content Specialist with clear briefs and deadlines for signage, presentations, promotional materials, and event content.
• Manage event supplies, branded merchandise, exhibit assets, and inventory.
• Arrange photography or capture event highlights for use in marketing and partner reporting.

Budget Tracking & Follow-Up

• Obtain vendor quotes, track spending against approved budgets, and organize invoices and receipts.
• Flag budget changes, missed deadlines, and other risks early; bring forward practical solutions.
• Maintain accurate registration and attendance records and coordinate the timely handoff of event contacts to support sales follow-up.
• Collect sponsorship documentation and proof of performance for partner-funded activities.
• Prepare concise event recaps covering attendance, spending, feedback, and recommendations for improvement.