As the Executive Assistant to the CEO, you will serve as a trusted strategic partner responsible for keeping the CEO organized, informed, and operating at maximum effectiveness. This role requires extensive experience supporting senior executives in a fast-paced, high-demand environment. You will manage complex priorities, coordinate executive-level activities, handle highly confidential information, and act as an extension of the CEO in interactions with internal and external stakeholders.
Responsibilities:
- Manage a complex and constantly evolving calendar, ensuring the CEO’s time is prioritized effectively and aligned with strategic business needs.
- Proactively anticipate the CEO’s needs, identify potential conflicts or challenges, and implement solutions before issues arise.
- Coordinate business travel, including flights, lodging, transportation, itineraries, travel documentation, and last-minute adjustments.
- Serve as a trusted administrative partner, responding quickly and effectively to changing priorities, urgent requests, and executive needs.
- Build and maintain strong relationships with senior leaders, external partners, and key stakeholders while facilitating effective communication and follow-through.
- Exercise impeccable judgment and discretion when managing highly sensitive business, financial, organizational, and personnel information.
- Track and execute critical action items, ensuring seamless day-to-day executive operations and timely completion of priorities.
- Maintain professional communications on behalf of the CEO and represent the office with executive presence and professionalism.
- Support executive meetings, leadership events, and special projects as assigned.
- Remain available to support business needs, including occasional work outside traditional business hours.
Requirements
- 5+ years of experience supporting a C-suite executive or senior leadership team in a fast-paced corporate environment.
- Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, and PowerPoint, as well as Google Workspace.
- Demonstrated ability to manage complex calendars, competing priorities, and confidential information with exceptional discretion.
- Experience communicating and collaborating with senior leaders, external partners, and key stakeholders.
- Proven ability to anticipate executive needs and operate independently with minimal direction.
Preferred Qualifications
- Experience supporting executive leadership within a multi-location, high-growth, or complex organization.
- Experience coordinating executive travel, leadership meetings, and special projects.
- Demonstrated success managing executive schedules across multiple stakeholders and time zones.
- Experience preparing executive-level presentations, reports, and meeting materials for senior leadership or Board audiences.
- Possess exceptional executive presence and professional judgment, with the ability to interact confidently with senior leaders, Board members, external partners, and key stakeholders.
- Highly organized with strong attention to detail, prioritization skills, and follow-through.
- Calm, resourceful, and capable of managing multiple priorities in a fast-paced environment.
- Flexible and adaptable, with the ability to pivot quickly as business needs change.
- An excellent communicator with strong written and verbal communication skills.
- Proactive and solutions-oriented, consistently anticipating needs and addressing challenges before they arise.
Education
- Bachelor's Degree or equivalent relevant experience.
Physical Requirements
- Prolonged periods of sitting and/or standing while working at a computer.
