Special Note: This role will be immigration focused.
PRIMARY PURPOSE
Responsible for coordinating information and assisting employees and attorneys with various legal matters to ensure that Parkland operates in an efficient, timely and effective manner to internal and external customers.
MINIMUM SPECIFICATIONS
Education
- Must have a Bachelor's Degree; or must have completed an approved Legal Assistant or Paralegal Studies Program.
Experience
- Must have two (2) years of paralegal experience.
Equivalent Education and/or Experience
- May have an equivalent combination of education and experience to substitute for the education requirements.
Certification/Registration/Licensure
Skills or Special Abilities
- Must be highly organized, detail oriented and proficient with Adobe Acrobat and Microsoft Office software, and Legal Research Databases.
- Must have effective verbal and written communication skills with a diverse population of employees, outside counsel and other medical/ legal professionals.
- Must demonstrate ability to maintain confidentiality of many sensitive matters.
Responsibilities
- Responsible for coordinating case information and assisting attorney in case preparation. Under attorney supervision, initiates responses to requests for documents and information from opposing attorneys, outside counsel, and other entities and individuals. Initiates contact with involved departments, coordinates correspondence, research and discovery responses to ensure that Parkland responds in an efficient, timely and effective manner to internal and external customers.
- Follows up with the involved department to ensure that requests are answered appropriately and in a timely manner. Answers inquiries, assists department employees as needed, researches issues, medical records and documents for requesting attorneys to ensure overall timely case progression while providing optimal service to internal and external customers.
- Under attorney supervision, develops supplemental data, initiates objections to requests, drafts, pre-trial pleadings, discovery, affidavits, memoranda and letters as needed to advance cases appropriately.
- Provides support for litigation and administrative agency proceedings, including collection, preparation, and production of documents. Coordinates witnesses and ensures witnesses and parties are available for legal and administrative proceedings.
- Researches case and administrative proceeding status and obtains court or administrative agency documents from court/administrative agency websites and online portals.
- Maintains records of all legal filings and correspondence to ensure optimal case organization.
- Maintains knowledge of applicable rules, regulations, policies, laws and guidelines. Develops effective internal controls designed to promote adherence with applicable deadlines and reporting requirements, laws, accreditation agency requirements, and federal, state, and private health plans. Seeks advice and guidance as needed to ensure proper understanding.
- Maintains positive working relationship with management, other hospitals and opposing attorneys, outside counsel, current and former employees, medical staff, and other entities to ensure optimal cooperation and effective communication among all Parkland customers.
- Stays abreast of the latest developments, advancements and trends in the paralegal field by attending seminars/workshops and reading professional journals. Integrates knowledge gained into current work practices.
- Identifies ways to improve work processes and improve customer satisfaction. Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the Legal Affairs department and Parkland.
- Assists Parkland attorneys with legal matters as assigned.
Job Accountabilities
- Identifies ways to improve work processes and improve customer satisfaction. Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the department and Parkland.
- Stays abreast of the latest developments, advancements, and trends in the field by attending seminars/workshops, reading professional journals, actively participating in professional organizations, and/or maintaining certification or licensure. Integrates knowledge gained into current work practices.
- Maintains knowledge of applicable rules, regulations, policies, laws and guidelines that impact the area. Develops effective internal controls designed to promote adherence with applicable laws, accreditation agency requirements, and federal, state, and private health plans. Seeks advice and guidance as needed to ensure proper understanding.
