Administrative Assistant III

JOB DESCRIPTION
Duties may include, but are not limited to:
• Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).
• Researches, resolves and responds to inquiries/concerns from internal and/or external customers. Escalates complex issues for resolution as appropriate.
• Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers.
• Distributes information as appropriate to department members or internal/external customers.
• Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others.
• Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages.
• May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed.
• May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor's signature, and prepares documents for distribution.
• Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf.

EDUCATION/EXPERIENCE:
• 2 - 5 years’ experience as an executive assistant/administrative assistant required.
• Expert skills in Microsoft suite (Outlook is high priority - and experience with Excel, Word, SharePoint, Access)
• Must have excellent communication skills, high level of professionalism (very important), professional and courteous phone demeanor and experience working with upper level management.
• Experience with booking travel highly desired.
• Database administration a plus
• High School diploma/equivalent is required. 2-4yr degree in business, communications or journalism

TERMS OF ASSIGNMENT:
• Long-term, 3+ year contract: Tentative start date is June 2017- May 2020. Extensions based on candidate performance and client’s business needs.
• Full-time, 1st shift

1. Strong Microsoft Office Suite including Excel , PowerPoint, Word, Access, Outlook, SharePoint

2. Ability to book travel

3.high level of professionalism

$15.77

per hour