Cost & Schedule Controls Analyst

Location: Spring House, PA OR Malvern, PA
Industry: Pharmaceutical / Life Sciences Capital Projects
Position Type: Full-Time, Onsite

Position Overview

We are seeking two experienced Cost & Schedule Controls Analysts to support pharmaceutical capital projects at our Spring House, PA and Malvern, PA locations. One position will be dedicated to Spring House and one position will be dedicated to Malvern.

The Cost & Schedule Controls Analyst will be responsible for providing project controls support with a primary focus on cost management, forecasting, reporting, and financial controls, while also supporting schedule integration and project performance measurement. This role will partner closely with Project Managers, Engineering, Procurement, Construction Management, Operations, and Finance teams to ensure project costs, schedules, and risks are effectively managed throughout the project lifecycle.

The successful candidate will bring strong analytical capabilities, a proactive approach to risk management, and the ability to provide clear, actionable insights that support project decision-making and successful project execution.

Key Responsibilities

Cost Management & Project Controls

• Develop, maintain, and manage project cost budgets, including baseline development and change control processes.
• Perform cost forecasting, cash flow analysis, and variance reporting.
• Track commitments, expenditures, accruals, and Estimate-to-Complete (ETC) forecasts.
• Support project change management activities, including cost impact evaluations and documentation.
• Review contractor cost reports, invoices, and applications for payment.
• Monitor project performance and identify cost trends, risks, and opportunities.
• Support annual budgeting efforts and long-range capital planning activities.
• Develop and maintain cost reporting tools, dashboards, and forecasting models using Microsoft Excel and project controls systems.
• Ensure alignment between project financial performance and capital project objectives.

Schedule Integration & Performance

• Review project schedules and validate alignment with project budgets and forecasts.
• Support project progress measurement and performance reporting.
• Integrate cost and schedule data to support project performance analysis and earned value reporting, where applicable.
• Coordinate with project schedulers, planners, and project teams to ensure consistency between schedule and cost forecasts.
• Assist in evaluating schedule impacts resulting from project changes, risks, and mitigation plans.

Risk Analysis & Management

• Participate in project risk identification, assessment, and mitigation planning activities.
• Support development and maintenance of project risk registers.
• Perform qualitative and quantitative risk analysis to evaluate potential cost and schedule impacts.
• Support contingency planning and risk-based forecasting efforts.
• Provide meaningful risk reporting and recommendations to project leadership and stakeholders.
• Facilitate or support periodic project risk review workshops.

Reporting & Stakeholder Support

• Prepare monthly project controls reports for project leadership and stakeholders.
• Develop clear and concise dashboards highlighting project costs, forecasts, risks, trends, and performance metrics.
• Communicate project financial health and risk exposure to both technical and non-technical audiences.
• Support project reviews, audits, stage-gate processes, and governance meetings.
• Serve as a trusted advisor to Project Managers and site leadership on project controls, forecasting, and risk management matters.

Multi-Project Support

• Support multiple capital projects within the assigned site portfolio.
• Balance competing project priorities while maintaining responsiveness and accuracy.
• Collaborate with cross-functional project teams to ensure consistent project controls execution.
• Contribute to continuous improvement initiatives related to project controls processes, tools, and reporting standards.

Required Qualifications

• Bachelor's degree in Engineering, Construction Management, Finance, Business, or a related discipline.
• Minimum of 5 years of experience in project controls, cost engineering, project accounting, cost management, or related disciplines.
• Proven experience supporting capital project cost control, budgeting, forecasting, and reporting.
• Advanced proficiency in Microsoft Excel, including pivot tables, lookups, forecasting models, and data analysis.
• Experience with project controls software, cost management systems, and scheduling platforms.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work effectively in an active pharmaceutical, manufacturing, engineering, or construction environment.

Preferred Qualifications

• Experience supporting pharmaceutical, biotechnology, life sciences, or other regulated manufacturing capital projects.
• Familiarity with cGMP environments and pharmaceutical facility requirements.
• Experience with Earned Value Management (EVM) methodologies.
• Experience supporting multiple concurrent capital projects.
• Knowledge of capital project governance and stage-gate processes.
• Experience with Primavera P6, Microsoft Project, EcoSys, SAP, or similar project controls systems.
• Experience performing project risk analysis, quantitative risk assessments, contingency management, and risk-based forecasting.
• Experience developing and maintaining project risk registers and facilitating project risk review sessions.
• Experience supporting projects from planning through execution, commissioning, and closeout.

Working Conditions

• Full-time onsite presence required at the assigned location (Spring House, PA or Malvern, PA).
• Occasional local travel may be required based on project and business needs.
• Fast-paced environment supporting multiple capital projects and stakeholders.
• Collaboration with engineering, construction, operations, procurement, finance, and project management teams.

Ideal Candidate

The ideal candidate is a detail-oriented project controls professional with a strong background in cost management, forecasting, schedule integration, and risk analysis. They possess the financial acumen, technical expertise, and communication skills necessary to support complex pharmaceutical capital projects while providing leadership with accurate, data-driven insights for informed decision-making.