Overview
Responsible to manage the Administrative function of the Warehouse. Manage the AOP effectively in order to ensure optimum distribution efficiency, service to sales, overall effectiveness and compliance to Audit requirements and Functional targets
Responsibilities
- Verify and scanning of POD’s and Credit Notes weekly.
- Ensure all invoices are stamped and signed and comply with the Proof of Delivery (POD’s) requirements of the Credit Control Department.
- Ensure that there are no outstanding POD’s per week - Ensure a Zero outstanding POD rate
- Ensure compliance to all Admin Policies and Procedures relating to the functions of the warehouse - Control expenditure on a daily basis and authorise it within defined limits.
- Ensure that all open Pre Advise in WMS/EWM are cleared on a weekly
- Responsible to ensure that all Company assets are adequately controlled by way of complete and up to date Fixed Asset Registers on a monthly basis.
- Clear the Consolidated Claims lists received from Credit Control on a Monthly Basis as well as all Head Office claims and ensure that monthly feedback is given to Credit Control.
- Analyze stock account on a monthly basis and compile a detailed report highlighting all risks to the Company.
- Ensure timeous execution of Admin Processes to ensure < 0.05% stock variance
- Adherence to good accounting principles (Purchasing policy, Order billing, etc.)
- Number of Credit Notes Processed per month in Cases split into Buybacks and Returns
- Zero outstanding POD’s per week.
- Zero Outstanding AR Claims.
- Number of POD’s Processed per month in cases
- Number of POD’s and Credit Notes transactions Processed per month.
- Scanner Productivity on a weekly basis.
Qualifications
- Grade 12 with a tertiary qualification in Accounting would be an advantage
- 3 years relevant experience and knowledge in the Finance / Administration field.
- Good business communication skills – oral and report writing.
- Good interpersonal skills and the ability to work under pressure.
- Strong organising, coordinating and proactive planning skills.
- Be computer literate with good working knowledge of SAP,PACE, EWM, MS Word, MS Excel, PowerPoint and Outlook.
