Job Description
Title: Bid Writing Specialist
Supervisor: Business Process Manager
Department: Project Management
FLSA Status: Non-Exempt/Hourly
Summary/Objective
In this role, you will identify opportunities for bid submission, develop bid-winning strategies, conduct research, write and edit proposal, negotiate with stakeholders and collaborate with other teams to ensure bid security.
Essential Functions
- Work alongside management and the bid team to develop bid strategies, competitive advantages and win themes.
- Work closely with project managers, design managers, estimators, and senior personnel.
- Identify opportunities for bid submissions and raising them with the management team.
- Conduct research and brainstorming key points to include in the bid.
- Craft persuasive and detailed proposals.
- Conduct team briefings once bids have been secured.
- Ability to write succinct and compelling content. Ensure consistency of style, content, and message throughout.
- Proofread, edit, challenge and sense check the bid narrative.
- Identify key win themes, issues, and expectations.
- Coordinate the responses of other business departments where appropriate.
- Review and edit bid material, researching material for inclusion where needed.
- Develop additional/supporting materials, such as diagrams or process maps, for inclusion in responses.
- Ensure responses are compliant with the contract requirements and incorporate the latest developments, legislation, and best practice. Analyze and respond to pre-qualifications, requests for information (RFIs), registrations of interest (ROIs).
- Update and maintain library of proposal documents and other information on internal database.
- Develop good relationships with other member of the bid team and the contributing subject matter experts.
- Be accountable for the overall quality of bid submissions.
- Contribute to process improvement.
- Perform other duties as reasonably assigned.
Knowledge, Skills and Abilities
- Excellent verbal and written communication skills
- Excellent organizational and leadership skills
- Good analytical/critical thinking
- Strong teamwork and interpersonal abilities.
- Deadline-driven and committed to excellence.
- Excellent industry knowledge and a willingness to keep up with trends.
- Strong communication skills
Competencies and Basic Requirements
- Bachelor’s degree in Engineering, Construction, or another relevant discipline is preferred.
- Bachelor’s degree in Management or English is required.
- Experience as a bid writer is preferred
Supervisory Responsibility
This position will not have any supervisory responsibilities.
Work Environment
This job operates in a profession office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Travel
No travel is expected for this position.
