Operational Efficiency:
- Support operational processes to maximize efficiency, minimize costs, and improve deliverables
- In conjunction with General/Operations Supervisor, develop and implement strategies to streamline workflows and enhance operational effectiveness
Financial Management:
- AP/AR, Process invoices, expense reports, and reimbursements in a detailed and timely manner
- Coordinate financial reporting and reconciliation with the Accounting Department
- Create preliminary and final Scopes of Work (SOW) for construction and traffic control, create job numbers and job folders
- Onboard subcontractors and ensure Master Service Agreements (MSA’s) are in place and cataloged
- Onboard new customers and maintain information
- Verifying payment statuses when requested
- Entering Coastal Inventory – Quarterly
Human Resources Support:
- Assist with the recruitment process by scheduling interviews, processing new hire paperwork and assisting with new hire orientations.
- Coordinate and communicate offboarding to Human Resources and IT
- Setting up new hire phones
Administrative/Facilities Coordination:
- Maintain office supply inventory by monitoring stock, anticipating supplies needed, placing, and expediting orders, and verifying receipts
- Assist in the preparation of reports, presentations, and other documentation
- Maintain tracking of packing slips
- Checking outside mailbox
- Maintain the filing of documents
- Collect and report water meter reading
- Fiber Optic construction expereince preferred
- Associate degree in business or related field, preferred but not required
- 2 – 3 years administrative support experience, preferably in Telecommunications Construction
- Ability to exercise mature judgment and suggest the appropriate action when working with employees, management, or customers
- Excellent analytical and problem-solving abilities with focus on continuous improvement
- Proficiency in Microsoft Office Suite and operational software/systems
- Strong communication and interpersonal skills
- Ability to thrive in a fast-paced, dynamic environment and to carry out duties otherwise assigned by management
SKILLS:
- Candidate must possess effective internal and external communications skills, attention to detail and high level of accuracy in their work
- Candidate should have the ability to work in a fast-paced environment, balancing the support to multiple Project Managers
- Exceptional organization, prioritization and time management skills
- Ability to meet productivity standards and complete work within established deadlines
