Admin Assistant

Job Title: Administrative Assistant

Department: Executive Support Team
Reports To: Executive Team Lead
Location: Cheltenham

Role overview

The Administrative Assistant effectively assists the Executive Support Team to ensure that the company goals and objectives are met, and operations run smoothly.

The role is also responsible for managing the Cheltenham office and assisting with the London office when required.

Key accountabilities

Administrative support

• Assist the Executive Support Team with administrative support
• Booking and administration of travel and accommodation
• Manage post and courier bookings
• Manage telephone queries
• Maintain spreadsheets and keep data up to date and accurate
• Manage procurement of stationery, office provisions, office equipment and gifts
• Co-ordinate on and off-site meetings and events.

Office management

• Office management for the Cheltenham office, ensuring it always provides a first-class working environment
• Provide office assistance for the London office (approximately one day per month). Travel costs will be covered for this by the company
• Facilitate on-site meetings when required.

Event Responsibilities

• Assist in the planning and facilitation of events and colleague engagement initiatives
• Help to source venues and attend events to oversee set up and execution
• Post event evaluation with a continuous improvement approach to providing the best events possible

Skills and Experience

Essential:

• Excellent computer skills using Outlook and Microsoft packages
• Exceptional people skills are essential as this role will work with a wide range of people both within and outside of PortmanDentex
• Persistence and diplomacy
• Ability to manage time effectively and work in a fast-paced environment
• Flexibility and adaptability

Desired:

• Previous experience in administration, office management and/or event planning

Additional information

In addition to a competitive basic salary, our benefits also include:

• Wellbeing Support: 24/7 Employee Assistance Programme and GP service plus an in-house Mental Health First Aider programme
• Additional Reward: bonus scheme based on business performance
• Extra Leave: Birthday off and option to buy 3 more days
• Family Support: Enhanced maternity/paternity leave
• Financial Security: Life assurance and pension scheme

Application process

When you click apply, we’ll need your CV and contact details, along with the answer to four quick questions and your application will be complete! You’ll get a response as quickly as we can, whatever the outcome of your application.

Ready to join us? Click apply to take the next step in your career.

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We are an equal opportunity employer and value diversity, equity and inclusion in our workplace. We are committed to creating an environment of mutual respect and are dedicated to providing equal employment opportunities regardless of race, religion or belief, sex, sexual orientation, gender reassignment, pregnancy or maternity, marital or civil partner status, disability, age, or nationality.