Accounts Payable Specialist

Job Duties and Responsibilities

• Open and sort incoming mail for accounts payable

• Review invoices for purchase order numbers and attach purchase orders to invoices if applicable

• Follow up with vendors on statements and issues if applicable

• Research accounts payable invoices received that do not have PO’s but are required to have one

• Submits incoming accounts payable invoices to management for approval

• Enters accounts payable invoices into the system

• Communicate via email or verbally with the billing department regarding invoices that are billable back to customers.

• Distribute signed checks as required

• Performs filing and copying tasks

• Contact vendors to obtain open invoices

• Assist in monthly closing

• Maintain confidentiality of work related information and materials

Requirements

• High School diploma is required

• Understanding of Basic Accounting Principles

• Proven experience in data entry

• General knowledge of Microsoft Office Suite

• Excellent attention to detail and accuracy

• Strong analytical and problem-solving skills

• Ability to analyze data and processes

• Ability to work independently with minimal supervision

• Excellent organization and time management skills

• Effective communication and interpersonal skills

• High level of professionalism and integrity

• Ability to maintain strict confidentiality

• Decision Making Ability

Working Conditions

• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.  

• Consists of sedentary work.  Ability to lift up to 10 pounds.  

• Substantial movements of the hands, wrists, and/or fingers. 

• Required to have close visual acuity to perform activities such as preparing and analyzing data and figures or viewing a computer screen.

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as requested to meet the ongoing needs of the organization.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.