Maintenance Administrator

Position Title: Maintenance Administrator

Position Summary: Perform all Visual Manufacturing tasks, duties, assignments, and activities in conjunction with, and pertaining to unplanned maintenance - (MC Calls}, equipment maintenance, part maintenance, inventory transactions, and maintenance purchases; coordinates all verbal and written directives and requests from the Manager, Team Leader, & Technicians.

Reports To: Maintenance Team Leader

Schedule: Monday – Friday, 6:00 AM – 2:30 PM or 7:00 AM – 3:30 PM.

Location: Indianapolis, IN

Accountabilities: Accountable for understanding and following all SOPs and WIs related to job duties while supporting 6S and Lean Manufacturing concepts. Provide prompt customer service for employee issues. Ensure all regular and project work is completed on a timely basis with a minimum of errors. Present the appropriate balance between regard for company policy and business requirements and concern for employees.

Authorities: Oversee maintenance schedules, assign work orders, manage maintenance records and supplies in coordination with the Team Leaders/Manager.

Duties:

• Unplanned Maintenance (MC Calls): Enter MC Maintenance Work Orders in the Equipment Maintenance/Unplanned Maintenance database per Visual Manufacturing procedures and work instructions.
• Equipment Maintenance: Enter plant equipment into Maintenance Equipment List per Visual Manufacturing procedures and work instructions. Record equipment description, serial and model numbers, resource ID’S: (work center location and responsible maintenance technician) and date of service. Add equipment folder to maintenance files. Maintain equipment documentation for CNC and manual machine tools, welding equipment, cranes, OSHA, & EPA records, forklifts, lifting devices, plant facilities and PM, & TPM records, Initiate PM and TPM profiles for scheduling. Review PM’S, TPM’S for audit accuracy; Generate MC work orders for repairs as required.
• Part Maintenance: Visual Manufacturing inventory. Establish parts with Maintenance Inventory Identification per Visual Manufacturing Part Maintenance procedures and work instructions. Establish vendor, cost, manufacturer, and manufacturer’s part number, reorder point, account number, SDS number, what and where part is used, storage location and notable specifications.
• Inventory Transactions: Visual Manufacturing inventory transactions per Visual Manufacturing procedures and work instructions. Adjust inventory in by verifying part accuracy from the Receiving Department and determining whether from purchase order or credit card. Labeling part with Maintenance Inventory Label before storing in either designated location or distributing to the requesting Maintenance Technician. Adjust Inventory Out: by recording parts usage on the Maintenance Inventory Adjustment Sheet by recording usage quantity, where or how part was used, and the user. This includes Weekly Hazardous/ Non-Hazardous Inventory, plant coolants, oils, soaps, cleaners, lighting Material Reorder Point List:
• Maintenance Purchasing: Through Purchasing: Requisitions are completed with all necessary information, per Purchasing SOP’S and requirements; copies are filed for such a period of time as determined to be no longer necessary, except notable or unique items and suppliers. All outside service calls utilized by the Maintenance Department are the responsibility of Maintenance Manager and or administrator.
• Review of the Maintenance Request Program: Notify Maintenance TL/Manger of urgent requests.
• Monthly emailing of Team Leaders to remind them to close TPM work orders
• Modify Equipment Database when requested
• Take equipment out of service When Requested: Remove from PM system, close all open work orders and PM in the system, remove file from Cabinet
• Maintain Vender Listing for Maintenance
• Coordinate with Vendors who provide Quarterly and annual services

Job Qualification Requirements:

Educational Experience – High School Diploma or Equivalent

Experience - At least 6 Months of Visual Manufacturing experience preferred. Minimum 2 years of experience in an administrative support role required, manufacturing environment preferred. Strong organizational skills and must be proficient in Microsoft suite, including but not limited to Word, Excel, Project, etc.

Physical Demands - The employee is required to:

• Stand, walk, push, reach, overhead and bend to floor
• Exert 20 to 50 pounds of force occasionally, and/or
• Exert 10 to 25 pounds of force frequently, and/or
• Exert up to 10 pounds of force constantly to move objects
• Certification Required – N/A

Visual Acuity - Accommodations as required for reading computer screens and documents

Hearing Ability - Accommodations as required to communicate with internal and external customers.

Working Conditions –

The employee is subject to:

• high noise levels from operating machines
• physical hazards from moving equipment and production components
• breathing fumes, dust and mist
• Skin exposure to oils and cutting fluids.

The employee may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Attendance is an essential job function. Employees will operate in compliance of all recognized standards that Major Tool adheres to (such as AS9100, ISO 9000), including all supporting policies and procedures.

About Major Tool

Major Tool & Machine (MTM) was founded in 1946, starting with only four employees to support the commercialization of the jet engine following World War II.  Today, MTM is a contract manufacturer in Indianapolis, Indiana with a 600,000+ sq ft. manufacturing facility, 400+ skilled employees, best-in-industry business and quality systems, and project management expertise.  Located for easy access on the east side of downtown Indianapolis, we are short commute away from most any place in the counties surrounding Indianapolis.  Major Tool is a Precinmac company, a portfolio of businesses across the US and Canada that provide similar machining, fabrication and other manufacturing services to customers who provide critical services in turn in their various industries.  Our Precinmac values are Trust, Gratitude, Action, Excellence and Growth, with a commitment to live these out daily in our workplaces.

Benefits

Excellent Benefits including three health insurance plan options - with a base plan option requiring ZERO employee paid premium.  Dental and vision plans have very reasonable employee premiums.  Participants in our health insurance have the onsite clinic available at no additional charge for medical services. All employees can access the mental health services provided in the clinic, For HDHP health insurance options, we contribute to your health savings account (HSA) and offer other flexible spending account (FSA) options. We support your retirement goals with a 401k company match.  In addition to work schedule options we provide immediate Paid Time Off (PTO) availability and 10 paid Holidays,  Along with in house training programs, we offer educational assistance for coursework that will support your career growth at Major Tool,  We care about the health of our employees and provide a tobacco free facility, onsite fitness center and wellness events, short and long term disability and life insurance coverage fully paid.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment in compliance with all federal and state regulations. Major Tool & Machine provides affirmative action in employment for qualified individuals with a disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.