Role Summary
The role is responsible for construction contract and lien waiver drafting for multi-family real estate operations. This includes reviewing contract requests, verifying information provided is accurate, verifying calculations, drafting standardized contracts, managing internal/external communications, and ensuring compliance with policy and legal requirements while supporting construction, accounting and property management operations.
Internal Interfaces
- Vendors for construction projects
- PES India Management Team
- BH US Legal stakeholders
- BH Construction Project Managers and Property teams
Job Requirements
Education - UG: Any Graduate, PG: Any Postgraduate
- Law graduates strongly preferred
Relevant Experience - 2-3 years total experience
- 2+ years in contract/legal operations or construction
- Basic accounting knowledge required
- Multi-family or Construction industry knowledge preferred
- Familiarity with US legal terminologies and documentation
- Strong attention to detail and legal risk awareness
- Excellent written & verbal communication skills
Technical Know-how/Tools used
- Workflow Management: Ability to manage common mailbox with 20+ requests per day, track status of contract requests and follow-up on signed contracts and questions
- Contract Management: Knowledge of contract review, drafting, and execution processes
- Legal Documentation: Experience with review of Requests for Proposals or basic legal document alterations
- Legal Risk Assessment: Ability to assess liability and identify contract clauses that must be adjusted based on varying scenarios
- Document Management: Experience with contract tracking
- Systems Proficiency: Yardi, DocuSign, RealPage Vendor Credentialing, SharePoint
- Software
Skills:
MS Word, Excel and Outlook, Adobe (PDF editing and fillable PDFs)
- Legal Technology: Familiarity with legal terminology and documentation standards
- Process Management: Understanding of workflow processes and quality control
Behavioural Skills - Ability to work with high attention to detail and accuracy in legal documentation
- Strong analytical skills for legal risk assessment and contract review
- Effective written communication for relaying concerns, questions, and answering questions with step-by-step instructions
- Strong reading speed and accurate document processing skills
- Ability to manage multiple priorities and meet deadlines consistently
- Collaborative approach to working with cross-functional teams
- Proactive problem-solving skills for addressing vendor and internal queries
- Adaptability to handle varying contract types and complexity levels
- Professional communication skills for vendor and stakeholder interactions
- Proactive and resourceful problem-solving skills
Roles & Responsibilities
Contract Drafting and Execution
- Review contract requests in Yardi workflow along with supporting documents
- Draft contracts, lien waivers and pay applications using standardized templates based on ownership group and risk level
- Verify vendor credentialing status in RealPage before proceeding
- Send contracts with payment application instructions to vendors
- Review and validate returned contracts for any changes
- Route contracts through DocuSign for VP approval and signature
- Upload executed contracts back into Yardi and complete workflow steps
- Monitor and respond to vendor and internal queries received in the shared mailbox
Quality & Compliance
- Ensure adherence to policy, standardized templates and legal requirements
- Maintain accurate documentation and tracking spreadsheet
- Flag high-risk contracts for additional review and verification
- Support weekly and monthly reporting of contract and waiver volumes
- Participate in process improvement initiatives to enhance accuracy and efficiency
Key Result Areas
- Volume Management: Process ~50 -150 contracts monthly within established timelines
- Quality Standards: Maintain high accuracy levels with minimal errors as tracked by supervisor
- Turnaround Time: Complete contract/lien waiver processing within 3 days
- Compliance: Ensure all contracts and lien waivers meet legal requirements and company standards
- Communication: Provide timely responses to vendor and internal queries
- Documentation: Maintain proper records and workflow completion in all systems
