Payroll Specialist

About Prospera

Prospera has been empowering families since 1993 by providing safe, high-quality affordable housing with support services to those in need. As a mission-driven, values-based nonprofit, Prospera is committed to fostering family stability and a strong sense of community by addressing individual needs.

At the heart of our work are our core values: integrity, accountability, excellence, commitment, dignity, fairness, and respect. These core values are our guiding principles and shape everything we do, from how we serve our residents, to how we support one another as a team.

At Prospera, every team member plays a vital role in advancing our mission. We welcome passionate individuals who are ready to make a meaningful difference in the lives of others.

Position Summary

The Payroll Specialist supports the organization's mission by ensuring the accurate and timely administration of end-to-end payroll for all staff. The Payroll Specialist works closely with employees, managers, and external vendors to provide exceptional service while maintaining the highest level of confidentiality and accuracy.

FLSA Status: Non-Exempt

Employment Type: Part-Time

Department: Human Resources

Reports To: People Operations Manager

Hours: 25 hours per week, Monday-Friday (schedule to be determined)

Essential Job Duties/Responsibilities

Payroll Responsibilities

• Demonstrates a strong commitment to accuracy and timeliness by consistently preparing and processing payroll on schedule for all employees.

• Review timesheets, wage adjustments, deductions, direct deposits, payroll changes and any additional incentives/bonuses for accuracy and completeness.

• Conducts pre- and post-payroll audits to validate benefit eligibility, earnings, deductions, contributions, and adjustments, ensuring accuracy and compliance.

• Ensure compliance with federal, state, and local payroll tax requirements.

• Maintain payroll records and supporting documentation in accordance with organizational policies and federal record retention requirements.

• Process new hires and employee status changes within the payroll system and audit for accuracy.

• Reconcile payroll records and investigate discrepancies.

• Prepare payroll reports for leadership, Finance, audits, and grant reporting requirements as needed.

• Coordinate year-end payroll processing, including tax document preparation and reconciliation activities.

• Respond to employee payroll inquiries professionally and promptly.

Human Resources Support

• Maintain accurate employee records and HRIS data.

• Support HR compliance activities, audits, and reporting requirements.

• Assist with payroll and benefit reconciliations.

• Participate in continuous improvement efforts to enhance HR and payroll processes.

• Performs related duties and fulfills responsibilities as required.