JOB REQUISITION
Specialist - Administration
LOCATION
NEW DELHI
ADDITIONAL LOCATIONS
JOB DESCRIPTION
Role & responsibilities
Office Management:
- Oversee the overall office environment to ensure it meets the needs of staff and visitors. This includes space management, maintaining office equipment, and managing technology resources.
- Ensure the office environment is clean, safe, and well-maintained. Coordinate with building management and housekeeping vendors for maintenance, repairs, and utilities.
- Ensure that all aspects of the office are functioning smoothly, from utilities to maintenance requests. Implement and oversee facilities projects such as office renovations or moves.
Travel Management:
- Coordinate domestic and international travel arrangements for employees, including visa processing, ticketing, and accommodations.
- Maintain accurate travel-related data and ensure timely billing and payment.
Vendor Management
- Oversee vendor relationships, ensuring quality service and timely delivery of goods/services.
- Manage contracts and liaise with vendors for office-related supplies and services.
Budget and Expense Management:
- Assist with budget management, prepare regular reports on expenses, and handle procurement of office supplies.
- Monitor expenses directly related to facility management and operational supplies.
- Approve and process invoices for housekeeping and maintenance services.
Staff Supervision:
- Manage the housekeeping staff and other support personnel, ensuring all tasks are completed efficiently and to a high standard.
- Manage relationships with housekeeping vendors and ensure high-quality service delivery.
- Develop a system to monitor and evaluate housekeeping staff performance and accountability.
Event Planning and Coordination
- Execute company events, meetings, and team-building activities as directed by People and Culture teams.
- Coordinate logistics, catering, and arrangements for such events.
Executive Support
- Provide administrative support to the Director (MD) and expatriates, including managing their schedules, travel, and special requirements.
Preferred candidate profile
- Between 4 7 yr, with a minimum of at least 3 yr of administrative experience supporting executive level management in a corporate environment and managing projects and events from pre-planning to execution.
- Self-motivated, proactive and possess good communication skills
- Confident and able to interact with stakeholders locally and overseas
- Possess good analytical skills and with good attention to details
- Should be proficient in Microsoft office
- Exposure to working in a multinational company would be an advantage
- Excellent Interpersonal skills .
- Ability to stick to time constraints and meet deadlines
Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.
