Provide project document control of a Combined Cycle Project’s Architectural Engineer, Owners Engineer, Contractors and other drawings, documents, records as well as perform other administrative duties as directed.
Requirements:
• Ability to work independently and be self-directed; Possess strong interpersonal communication skills.
• Highly motivated; able to work in a fast paced environment and able to meet deadlines;
• Primarily responsible for managing project documents that are received, copied or scanned while also ensuring their accuracy, quality and integrity.
• Maintain stringent electronic and paper copy document control processes for all project related information.
• Coordinate all communications including indexing, compilation and distribution of documents as well as meeting notes and assignments.
• Utilize electronic filing and web-based project management, construction administration systems to store, manage, coding and tracking pertinent documents
• Ability to use scanning and copying equipment, organize and maintain documents
• Assist project managers to develop and maintain documents such as meeting agendas, meeting minutes, drawings, specifications and related items
• Periodically train other employees on records management procedures and policies which include documentation, retention, retrieval and destruction
• Assist with migrations, audits and perform administrative tasks as needed
• Control the retrieval of documents; Receive and process submittals or shop drawing and requests for information or RFI’s and maintain via tracking logs
• Assist project managers with organizing and compiling forms, drawings, documents and receipts for reimbursable invoicing.
• Ability to be detailed oriented, dependable, trustworthy and ability to work with complex and time sensitive documents
• Willing to work overtime when needed.
• Proficient with Microsoft software applications and Adobe software Requirements, familiarity with Document Control Systems
• Ability to prioritize, possess excellent time management and trouble shooting skills
• Copying Documents Scanning Documents Assembling and Binding Documents / inserting tabs and slip-sheet’s / 3 ring binders, etc.
• Verify vendor invoices for accuracy including proper accounting, sufficient supporting documentation for all man-hours, expenses, materials, and miscellaneous charges incurred.
• Coordinate with vendors to reconcile invoice discrepancies.
• Maintain and apply working knowledge of Corporate Standards for Business Controls and meet management's expectations for effective internal business controls.
All your information will be kept confidential according to EEO guidelines.
IF THIS IS THE JOB OPPORTUNITY FOR YOU GIVE ME A CALL AT 646-618-8925 ASAP! I want to know more about your preferences.
If in case you know someone who might be interested for this, feel free to pass it along. I look forward to hearing from you!
Job details are sourced from the employer's original posting.
Open job postingAbout the company
PSG is the world’s largest and fastest growing provider of outsourced recruiting support. PSG has clients across the globe, including four of the world’s ten largest staffing companies, 20% of the Staffing Industry Analysts Top 50 and multiple Fortune 500 corporations. With decades of experience in both staffing and the broader outsourced services sector, our services are easy to implement, cost effective, and drive real bottom line results. We have close to 1,200 people at our recruiting centers in the Philippines, the preferred offshore location for supporting the US and global English speaking countries. We built our company from the ground up to take advantage of an offshore delivery model closely aligned with onshore client management. With this approach, our goal is to deliver onshore performance while significantly lowering costs with offshore frontline resources. Many of our customers have had poor experiences with offshore support prior to working with us. With these customers in particular, we are thrilled when they become a case study and talk about their success in our marketing materials and with their colleagues. We partner with every customer using a consultative approach to establish a value delivery framework to ensure we are improving their profitability with every PSG resource assigned to their team.