Company Description
Publicis Re:Sources is at the core of Publicis Groupe, the world's largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.
Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 6,000+ employees in over 55 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management, information security, and global mobility — supporting 110,000+ employees across the Publicis Groupe network. Our people are at the center of everything we do, bringing curiosity, collaboration, and a commitment to excellence to their work every day.
Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at publicisresources.com
Overview
The key Accountabilities are, but not limited to:
- Ensure all vendor invoices received (media, non-media, expense claims) are booked in the ERP on the agreed timelines.
- All account queries and disputed to properly communicated with vendors, agencies, and within Resources internal team
- Processing of all staff expense claims against weekly timetable
- Payment of intercompany and overseas suppliers and RTCI’s
- Prompt and efficient handling of all supplier/staff/client queries
- Management of all filing requirements both written and online where appropriate.
- Coordination with Agency, clients, suppliers and within ReSources team to resolve issues that will achieve target goals
- Ensure prompt resolutions of any account queries and disputes
- Supplier reconciliations within monthly timetable
- Payment of intercompany and overseas suppliers are within guidelines and on time
- Ensuring all internal record management is maintained to comply with all audit standards
Experience/Qualifications
- 1 – 2 years of experience in AP role
- Worked in a fast paced high volume AP role will be a benefit
- Experience in media/advertising industry is an advantage but not necessary
Knowledge
- Financial accounting knowledge, particularly in accounts payable
- Sound knowledge of Spreadsheet and analysis skills
Skills (including technology)
- Knowledge of BCC systems
- Intermediate skills in Excel
Attributes/behaviours
- Strong attention to detail within a high transactional environment across multiple agencies
- Ability to communicate in both written and oral form to ensure queries are understood and resolved within timeframes
- Ability to influence suppliers on process improvement and change management projects as appropriate
- A team player who understands that working independently to achieve key tasks supports and enhances team delivering to customers.
