EIS Purchase - Junior Associate

Company Description

Publicis Re:Sources is at the core of Publicis Groupe, the world's largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 6,000+ employees in over 55 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management, information security, and global mobility — supporting 110,000+ employees across the Publicis Groupe network. Our people are at the center of everything we do, bringing curiosity, collaboration, and a commitment to excellence to their work every day.

Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at publicisresources.com

Overview

Role Summary

We are looking for a dynamic IT Purchase Associate to join our EIS Purchase Team in Gurgaon. In this role, you will manage end-to-end IT procurement operations—from raising Purchase Requisitions (PRs) and Purchase Orders (POs) to reviewing invoices, tracking shipments, and coordinating with global vendors.

This position requires a detail-oriented and analytical individual who thrives in a fast-paced global environment and enjoys collaborating across cross-functional teams. The role reports directly to the Global Lead – EIS Purchase.

Key Responsibilities

• Review and approve IT-related invoices, including:

  • Network Services
  • Telecom Services
  • IT Equipment

• Raise and process Purchase Requisitions (PRs) and Purchase Orders (POs) in the procurement system to ensure timely vendor processing.

• Coordinate with vendors and suppliers to obtain:

  • Pricing information
  • Product availability
  • Delivery timelines

• Track purchase orders and monitor deliveries to ensure timely fulfillment.

• Manage and expedite urgent procurement requests when required.

• Verify the accuracy of quotations and pricing against approved purchase orders.

• Identify and resolve procurement-related issues, including:

  • Pricing discrepancies
  • Process bottlenecks
  • Compliance concerns

• Prepare and maintain:

  • Monthly spend analysis reports
  • Quarterly spend reports
  • Procurement dashboards and metrics

• Partner with internal stakeholders to ensure smooth Purchase-to-Pay (P2P) operations.

• Maintain accurate procurement documentation and records.

• Support internal and external audits, compliance checks, and process reviews.

Required Skills & Qualifications

Technical Skills

• Proficiency in ERP systems (preferably Altair).
• Advanced Microsoft Excel skills, including:
  • VLOOKUP
  • Logical Formulas
  • Pivot Tables
  • Data Analysis and Reporting

Professional Skills

• Strong communication and stakeholder management abilities.
• Excellent attention to detail and documentation accuracy.
• Strong analytical and problem-solving skills.
• Ability to work under tight deadlines and manage multiple priorities effectively.
• Flexible and adaptable with a positive, proactive, and “can-do” attitude.
• Comfortable working across global time zones, including rotational night shifts.
• Experience working with multicultural teams in a global organization.

Education

• Bachelor’s Degree in:

  • Accounting
  • Finance
  • Business Administration
  • Related Discipline

• MBA Preferred

Experience

• 1–3 years of experience in:
  • Procurement Operations
  • Finance Operations
  • IT Purchasing / Procurement Functions
  • Purchase-to-Pay (P2P) Processes

Preferred Candidate Profile

• Hands-on experience managing procurement lifecycle activities.
• Familiarity with vendor management and invoice processing.
• Strong reporting and spend-analysis capabilities.
• Ability to collaborate effectively with global stakeholders and suppliers.
• Knowledge of procurement compliance and audit requirements.