Personal Assistant

Company Description

About Publicis Groupe

Publicis Groupe, the world's second-largest communications group, is a solutions platform that is present in more than 100 countries and has more than 98,000 employees. With a unique work philosophy known as The Power of One, it puts clients at the center by promoting the growth of their business through creative agencies such as Publicis, Leo Burnett, Publicis Health, Wysiwyg, Nurun, and Digitas, along with media agencies like Zenith, Starcom, Spark, and Performics, and areas of transversal knowledge.

Publicis Groupe links Creativity, Technology, and Data, offering a value proposition that effectively connects brands and consumers.

Overview

We are looking for a highly organized, proactive, and detail-oriented Personal Assistant to provide comprehensive support to the leadership team.

This role is critical to ensuring the smooth day-to-day coordination of executive activities, including complex calendar management, meeting scheduling, administrative support, and stakeholder coordination.

The successful candidate will serve as a key point of contact between leadership and internal and external stakeholders, helping to maintain efficient communication, streamline processes, and ensure a professional and welcoming environment for visitors, clients, and business partners.

This position is ideal for someone who thrives in a fast-paced environment, demonstrates exceptional organizational skills, exercises sound judgment, and can handle sensitive and confidential information with discretion.

Responsibilities

Time Management & Coordination

• Manage and optimize calendars and daily schedules.
• Schedule meetings and conference calls.
• Coordinate internal events.

Administrative & Financial Support

• Process expense reports and provide general administrative support.

Communication & Stakeholder Management

• Act as the primary point of contact between leadership and internal and external stakeholders.
• Welcome and assist clients, partners, and key visitors at the office.

Executive Personal Support

• Provide support with occasional personal administrative tasks for the leadership team.

Qualifications

• Previous experience as Executive Assistant, Personal Assistant, Office Manager, or similar administrative support roles.
• Excellent verbal and written communication skills and able to deal with people at all levels across a multicultural environment.
• Strong problem-solving skills and the ability to work independently.
• High level of professionalism, discretion, and confidentiality.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Methodical, organized, excellent attention to detail and stickler for accuracy.
• Proactive team player who has experience of and has enjoyed working as part of a team.
• Ability to take constructive feedback in stride and incorporate feedback quickly.
• Fluency in English; additional languages are a plus.
• Proficiency in Microsoft Office tools, particularly Outlook, Word, Excel, and PowerPoint.

Additional Information

Why Join Us

Because we offer reasons such as:

• 🚀 Growth Opportunities: You can advance in your career not only through the experience of working with major clients but also by accessing local and global training programs specialized according to your role, covering both technical and soft skills.
• 📚 Free Online Training: You can access unlimited courses from LinkedIn Learning and Udemy Catalogs through our artificial intelligence platform, Marcel.
• 🥇 Partner Certifications: You'll have the opportunity to obtain certifications from industry giants such as Meta, Google, or Amazon.
• 🌍 Work from anywhere: Telecommute up to 6 weeks from over 100 countries with our WorkYourWorld program.
• ✨ Work-Life Balance: Enjoy a hybrid model with up to two days working from home. Full remote during Easter, Christmas, and 3 weeks in Summer. Flexible work start schedule.

At Publicis Groupe, we are committed to building a culturally diverse workforce and therefore strongly encourage applications from underrepresented groups. We are committed to equality of opportunity and welcome applications from all individuals regardless of their background. We do not discriminate based on race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, marital status, or any individual’s status in any group or class protected by law.

If you have any reasonable adjustment needs arising from a disability or medical condition to fully participate in the recruitment process, please discuss this with the recruiter who contacts you.

This opportunity does not provide relocation support.