The ideal candidate thrives in a fast-paced manufacturing environment, can effectively manage multiple priorities, and enjoys being a dependable resource for team members while helping ensure day-to-day operations run smoothly.
Administrative & Office Support
- Provide administrative support to department leaders and team members.
- Coordinate meetings, conference room scheduling, and departmental calendars.
- Prepare correspondence, reports, presentations, and other business documents.
- Maintain filing systems, records, and departmental documentation.
- Assist with office supply inventory, ordering, and organization.
- Support onboarding activities, employee communications, and general office administration.
Operations & Department Coordination
- Assist with tracking departmental projects, deadlines, and action items.
- Maintain records, spreadsheets, databases, and operational reports.
- Support data entry, document management, and administrative workflows.
- Coordinate departmental schedules, training sessions, and team activities.
- Help ensure timely completion of administrative tasks and follow-up items.
Vendor & Administrative Coordination
- Assist with purchase requisitions, invoice processing, and expense tracking.
- Coordinate with vendors, service providers, and internal departments as needed.
- Maintain organized records of contracts, purchase orders, and departmental documentation.
- Support procurement and inventory administration activities.
Communication & Team Support
- Serve as a point of contact for internal and external inquiries.
- Facilitate communication between departments and team members.
- Assist with organizing meetings, events, training sessions, and employee activities.
- Support company initiatives by coordinating logistics and administrative requirements.
- Promote a professional, organized, and customer-focused office environment.
Records & Compliance Support
- Maintain accurate departmental records and documentation.
- Assist with document retention, audit preparation, and administrative compliance requirements.
- Ensure confidential information is handled with discretion and professionalism.
- Support adherence to company policies and procedures.
Qualifications
Required
- 2+ years of Administrative Assistant, Office Coordinator, Office Administrator, or related administrative experience.
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Excellent organizational, communication, and multitasking skills.
- Strong attention to detail and accuracy.
- Ability to prioritize workload and meet deadlines in a fast-paced environment.
- Ability to handle confidential information with professionalism and discretion.
Preferred
- Experience supporting teams within manufacturing, operations, logistics, engineering, or industrial environments.
- Experience with document management systems, ERP systems, or business software platforms.
- Associate's degree in Business Administration or related field.
- Experience coordinating projects, training programs, or departmental activities.
What Makes You Successful
- Highly organized with exceptional time-management skills.
- Strong attention to detail and commitment to accuracy.
- Proactive, dependable, and resourceful.
- Comfortable working in a dynamic manufacturing environment.
- Strong interpersonal skills with the ability to work effectively across all levels of the organization.
- Ability to manage multiple priorities while maintaining a positive and professional attitude.
- Team-oriented mindset with a willingness to assist wherever needed.
Why Join Quanta Manufacturing Nashville?
At Quanta Manufacturing Nashville, you'll be part of a growing organization focused on operational excellence, innovation, and continuous improvement. This role offers the opportunity to support a dynamic team, contribute to meaningful projects, and play an important role in the success of a world-class manufacturing operation.
If you are an organized professional who enjoys supporting teams, improving office efficiency, and making a measurable impact on daily operations, we encourage you to apply today.
