Inventory, Logistics, and Facility Support Specialist

Key Responsibilities

Inventory Management

• Monitor inventory levels across multiple locations. 

• Maintain accurate inventory records in inventory management systems. 

• Process inventory adjustments, transfers, and reconciliations. 

• Investigate and resolve inventory discrepancies. 

• Generate inventory reports and analyze trends. 

• Coordinate daily cycle counts and physical inventory audits. 

Logistics Coordination

• Schedule inbound and outbound shipments. 

• Coordinate with shipping carriers, vendors, and warehouse personnel. 

• Track shipments and proactively resolve delivery issues. 

• Prepare shipping documentation and maintain logistics records. 

• Monitor freight costs and recommend process improvements. 

• Support procurement and replenishment activities. 

Facility Support

• Coordinate maintenance requests with vendors and facility personnel. 

• Track facility-related work orders and service schedules. 

• Maintain facility documentation, compliance records, and vendor contracts. 

• Assist with equipment purchases and asset tracking. 

• Support emergency preparedness and operational continuity planning. 

Administrative Support

• Maintain operational databases and documentation. 

• Prepare reports, dashboards, and performance metrics. 

• Communicate with cross-functional teams regarding inventory and logistics activities. 

• Support continuous improvement initiatives and process documentation. 

• Assist with special projects as assigned. 

Required Qualifications

• 2+ years of experience in inventory management, logistics, supply chain, operations, or facilities support. 

• Strong proficiency with Microsoft Excel and Microsoft Office Suite. 

• Experience with ERP, inventory management, or warehouse management systems. 

• Excellent organizational and time management skills. 

• Strong written and verbal communication skills.

• Strong analytical and problem-solving abilities. 

• High attention to detail and accuracy. 

Preferred Qualifications

• Experience with inventory control software. 

• Knowledge of supply chain and warehouse operations. 

• Experience coordinating vendors and service providers. 

• Familiarity with shipping carriers and freight management. 

• Experience using Microsoft Teams, Microsoft D365, SharePoint, or project management software. 

Core Competencies

• Organization and planning 

• Attention to detail 

• Communication 

• Collaboration 

• Problem-solving 

• Accountability 

• Adaptability 

• Continuous improvement mindset 

Work Environment

• Standard business hours with occasional flexibility based on operational needs. 

• Regular virtual meetings with operations, procurement, and facility teams. 

• May require occasional travel (less than 10%) for inventory audits or facility support.