Position Title: Spa Concierge
Location: Rancho Santa Fe
Department: Spa
FLSA Status: Non-Exempt
Reports To: Assistant Spa Manager, Spa Director
Revised Date: October 2019
SUMMARY
The Spa Concierge is responsible for the guest’s over all spa experience including but not limited to: scheduling and promoting spa services on the phone and in person, providing information about our service menu, products and spa facility to enhance the guests experience and promote Rancho Valencia Resort and Spa. The Spa Concierge is responsible for retail and gift card sales, charging for services provided and for giving thorough tours with detailed information to all guests so they can benefit from all aspects of the spa offerings.
ESSENTIAL FUNCTIONS
- Schedules spa services using Spa Soft booking software and follows all procedures as outlined in the Spa Concierge training manual.
- Explain and promote all spa and fitness facilities, services and activities in a positive manner
- Follow all resort procedures as dictated by Rancho Valencia Spa and Rancho Valencia Resort and Spa.
- Detect and prevent any problems with spa scheduling. Review following day’s appointment schedule.
- Confirm spa services for following business day with confirmation calls and/or email confirmations.
- Consistently check and follow up with email inquiries on Spa Reservations email
- Complete online, phone, or walk-in retail purchase orders via UPS or Fed Ex.
- Must be able to demonstrate initiative and make decisions in the best interest of our guests and overall operation
- Ensure consistent delivery of Forbes 5-star and Rancho Valencia standards at all times
- Proactively working to increase revenues and booking Spa potentials by increasing room utilization and shift coverage to maximize revenues per room
- Daily walk-through of the spa to ensure a clean, organized, safe, and well-maintained facility, paying special attention to cleanliness, service delivery, and member interaction
- Reconcile treatments, billing discrepancies, gift card inquires and purchases accurately and timely which occur during shift
- Follow-up with Director of the Spa and/or the Spa Manager on all comments, concerns and suggestions made by Rancho Valencia guests, members and staff members.
- Able to address complaints and resolve guest problems in the absence of the Director of the Spa and/or the Spa Manager.
- Supports all aspects of retail including guest assistance, product education, suggestive up-selling, monthly inventory, receiving, pricing and display of merchandise as needed.
- Continually strives to improve the procedures at the spa reception desk.
- Maintains helpful, cooperative relationships with co-workers.
- Maintains standards of excellence in a professional image and service.
- Monitors all front desk supplies and equipment and advises appropriate personnel if stock is low.
- Attend all spa meetings and training sessions as scheduled
- Able to work holidays, weekends, mornings and evenings as needed.
- Actively participates in safety programs and abides by all injury reporting and safety behavior requirements.
- Participates in and supports hotels efforts towards community service, sustainability and environmental initiatives
- Performs other duties as directed, developed or assigned
