Legal Assistant / Back-Up Receptionist

COMPANY OVERVIEW

RAS LaVrar is a rapidly expanding creditors’ rights law firm servicing some of the largest financial institutions in the country. Our offices, home to hundreds of employees across seven states, work diligently to ensure our interests are in constant alignment with those of our clients. Our firm maintains a collegial work environment with opportunities for training and professional development. This is a high-volume and fast-paced practice that prides itself on efficiency and innovation.

POSITION SUMMARY

The Legal Assistant / Back-up Receptionist at RAS LaVrar plays a vital role in maintaining daily operational efficiency by providing comprehensive administrative support and seamless front-desk operations. Reporting to the office management team, this unique role offers an entry-level professional the opportunity to learn various aspects of a prestigious legal group while demonstrating their ability to meet rigorous performance expectations. The ideal candidate will blend strong foundational office skills with a meticulous attention to detail, handling high-volume administrative tasks, physical and electronic correspondence, and front-line client communications with the utmost professionalism in a fast-paced environment.

Responsibilities and Duties:

The following responsibilities are central to the role:

Communication & Reception Operations

• Telephone Management: Answer incoming telephone lines promptly, manage the accurate re-direction of all communication, and effectively relay urgent messages.
• Client Relations: Address all internal, external, and client inquiries with a high degree of professionalism, courtesy, and exceptional customer service.
• Correspondence Coordination: Effectively communicate and manage workflow through both verbal interactions and written electronic correspondence.

Administrative & Clerical Support

• General Administration: Provide comprehensive daily clerical support to attorneys, paralegals, and management staff to maintain high-quality work product.
• Calendar Management: Schedule and maintain a rigorous calendar of daily appointments, including coordinating team meetings and room reservations.
• Inventory & Equipment Control: Track front-desk office inventory, monitor stock levels, and coordinate the basic maintenance of general office equipment.

Mail & Document Logistics

• Mail Processing: Receive, sort, and distribute incoming physical mail efficiently while maintaining organized digital or physical records.
• Postage Management: Process, log, and organize all outgoing mail and postage to ensure timely delivery and tracking.
• Information Organization: Demonstrate an exceptional ability to organize, file, and systematically track large volumes of legal information.

Office Security & Compliance

• Visitor Entry Compliance: Greet all guests and ensure the firm remains in strict compliance with regards to visitor sign-in logs and badge entry protocols.
• Office Security Monitoring: Assist in maintaining overall office security guidelines at the primary reception point to protect firm and client confidentiality.

Core Competencies & Required Skills:

The successful candidate will demonstrate:

• Meticulous Attention to Detail: Exceptional precision when organizing high volumes of information and producing accurate, high-quality work product.
• Professionalism & Dependability: A high degree of professionalism in workplace attire, customer communication, and strict adherence to daily punctuality.
• Time Management: Exceptional time-management capabilities and a proven ability to prioritize tasks and meet tight deadlines in a fast-paced environment.
• Technical Capability: Intermediate to advanced-level computer literacy, with working knowledge and foundational skills across the Microsoft Office Suite.
• Independent Problem Solving: The self-motivation and ability to work independently with minimal supervision once trained on standard operating procedures.

Educational/ Experience Qualification:
• Education: High school diploma or equivalent required.
• Language Skills: Bilingual fluency (English/Spanish) is preferred but not required.
• Experience: Proven grasp on the fundamentals of office assistance, general office equipment, or clerical tasks; a desire to learn legal concepts is highly valued.

Working Conditions:
• Onsite Position - Plantation, Florida
• Operates standard office equipment (computers, phones, copiers)
• No significant lifting or heavy machinery required

Benefits:
• Paid time off
• Paid holidays
• 401K Plan
• Medical, dental, vision and supplemental health insurance plans
• Voluntary life insurance plan

RAS LAVRAR is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to race, color, age, national origin, religion, marital status, sex, sexual orientation, gender identity, gender expression, genetics, disability, protected veteran status or any other basis prohibited by law. We are committed to a diverse and inclusive workplace.